Project Manager (Tallahassee, Florida REMOTE)

ICF•Tallahassee, FL

1d•Remote

About The Position

This senior-level Project Manager role provides operational leadership and coordination for complex, multi-site, state or federally funded health initiatives. The position involves managing project schedules, tracking deliverables, and ensuring timely completion of contract milestones and program activities. Key responsibilities include establishing and maintaining integrated project schedules, risk registers, action logs, and documentation workflows to ensure organized, transparent, and compliant program delivery. The Project Manager coordinates cross-functional workstreams related to grant administration, reporting, compliance tracking, technical assistance, and stakeholder engagement. They serve as a primary resource for program staff and partner organizations on project management tools, platforms, and workflows, providing guidance for consistent adoption of standards and processes. The role also involves leading the development and delivery of training on project management concepts, tools, systems, and workflows for diverse audiences, including non-technical stakeholders. The Project Manager coordinates onboarding and startup activities, ensuring staff and partners understand compliance expectations, reporting cycles, and governance processes. They monitor program performance and operational risks, escalating issues to senior leadership as needed, and oversee the preparation of audit-ready reports. The position may involve supervising analysts and coordinators and requires supporting rapid startup environments and high-volume implementation periods. Up to 25% travel may be required, and candidates must reside in or near Tallahassee, Florida.

Requirements

Master’s degree or higher in a health-related field, public administration, business administration, project management, or a closely related discipline.
Minimum of 5 years of experience working in a health-related program, organization, or agency.
Current Project Management Professional (PMP) certification, or Minimum of 10 years of demonstrated project management experience supporting complex, multi-stakeholder programs.
Demonstrated experience managing or supporting projects funded by federal grants or cooperative agreements, including familiarity with federal grant administration requirements, reporting timelines, and compliance obligations under 2 CFR Part 200.
Demonstrated experience delivering training on project management tools, systems, or workflows to diverse audiences, including non-technical or mixed-capacity stakeholders.

Nice To Haves

8–10+ years of experience managing large state or federally funded health programs or public-sector healthcare initiatives.
Experience supporting Medicaid programs, rural health systems, safety-net providers, or underserved populations.
Experience supporting technical assistance or capacity-building initiatives.
Experience establishing or supporting Program Management Office (PMO) functions, including scheduling, risk management, and documentation controls.
Experience operating in compliance-driven, audit-visible environments.
Strong stakeholder engagement, facilitation, and communication skills.

Responsibilities

Provide senior-level operational leadership and coordination for complex, multi-site, state or federally funded health initiatives.
Support coordination of day-to-day operations, managing project schedules and deliverable tracking, and ensuring timely completion of all contract milestones and program activities.
Establish and maintain integrated project schedules, risk registers, action logs, and documentation workflows to ensure organized, transparent, and compliant delivery of program activities.
Coordinate cross-functional workstreams supporting grant administration, reporting, compliance tracking, technical assistance delivery, and stakeholder engagement.
Serve as a key resource to program staff and partner organizations on project management tools, platforms, and workflows.
Provide guidance to support consistent adoption of project management standards, documentation practices, and reporting processes across stakeholders with varying levels of capacity.
Lead development and delivery of training for staff and partner organizations on project management concepts, tools, systems, and workflows used in grant-funded programs.
Deliver training to non-technical and mixed-capacity audiences and provide ongoing support to reinforce effective use of tools and processes.
Coordinate onboarding and startup activities, including training, documentation standards, workflow integration, and role clarity across workstreams.
Ensure staff and partners understand compliance expectations, reporting cycles, and governance processes.
Monitor program performance and operational risks, identify schedule or compliance concerns, and escalate issues to senior leadership as appropriate.
Oversee preparation of recurring and ad hoc reports, ensuring documentation is consistent, defensible, and audit-ready.
May supervise analysts and coordinators, maintaining quality control standards and supporting disciplined execution across workstreams.
Support rapid startup environments and high-volume implementation periods requiring strong coordination and structured program management practices.