Engineering - Project Manager

Ojai Valley Inn•Ojai, CA

About The Position

The Project Manager is responsible for administering the Construction Manager or General Contractor, the Construction Agreement, the Architectural and Design Agreements and their Consultants, the Interior Design Agreement and such other agreements entered into by Thinkbox or Client for the development of the Project. JOB DESCRIPTION Develop, administer, coordinate and control the process for delivery of the Project within the quality, budget and schedule parameters adopted by Thinkbox or its Client. Report to and advise Thinkbox and/or its Client on project progress, attend Owner meetings as required, obtain decisions from Client as required and carry out such decisions in a timely manner. Ensure the Project is constructed in accordance with approved plans and specifications and in accordance with design/operating requirements. Project Manager will serve as coordinator between Construction Manager and/or General Contractor, Architect and various trades, Interior Designer, Purchasing Agent, Operator, etc., so as to achieve the desired performance of all team members toward the established project goals. Review, negotiate and maintain control of all potential changes (Early Warnings and Pending Items), Items of Changes, Requests for Commitments, Proposals, Notices to Proceed and Change Orders. Coordinate with the Project Controller. Project Manager will serve as focal point for all approvals in this regard. Schedule and conduct all project meetings as required, including weekly job-status meetings with the Construction Manager and/or General Contractor and prepare minutes in a timely manner. Inspect the physical progress daily and monitor progress. Issue Architectural Consultant request for proposals and assist Client/TB with contract negotiation. Issue and/or assist Client/TB with issuance of General Contractor request for proposal and contract negotiation. Supervise Contractor’s buyout and procurement program. Assist in issuance of Owner/Operator vendor RFP and Owner direct contracts. Facilitate timely response of shop drawing submittals and RFI’s. Establish quality control for plan and specifications and implement cost reduction measures (value engineering) where applicable. Review and approve all requisitions and supporting documentation submitted to (if any) construction lender, permanent lender, Thinkbox and/or Equity Partnership. Maintain timely progress in the preparation of documents by consultants and take necessary actions to ensure timely performance and delivery. Produce a flow chart which is updated monthly to illustrate the key milestones for all decisions concerning commitments of contracts, change orders, FF&E purchases, etc. Review and approve all contractors’ requests for payment, lien releases and supporting documentation. Participate with Contractor, Architect, etc., in all meetings, discussions, on-site inspections, etc., as relates to Contractor’s requests for payment. Review and recommend to Client and/or Equity Partnership for approval all contracts and secure necessary assistance from Thinkbox and/or Equity Partnership designated support and legal personnel as required during the preparation and review process. Ensure compliance with Substantial and Final Completion in accordance with AIA contract and/or Thinkbox Project Closeout Procedures attached. Facilitate review, inspection and compliance of Project punch list inclusive of Construction and FF&E. In conjunction with the Project Controller, prepare a monthly Project Status Report for Thinkbox and/or Equity Partnership to include Cost Status, Schedule Status, Major Open Items/Red Flags and Contingency Usage (as well as Potential Contingency—Early Warning Log) along with Cost and Variance Reports, Variance to Budget, Commitments To-Date and Expenditures to Date). Prepare and review all purchase orders, invitations to bid, requests for proposals, contracts, etc., and ascertain that the necessary approvals of the Client are obtained as required. Responsible for Manage and assist with the purchase, storage and installation of FF&E and major equipment. This will involve supervision of the designated FF&E Coordinator (if included) and interface with the designated Purchasing Agent. Ensure all building permits and approvals from third parties are secured. Participate in all bid openings and review the responsibilities for compliance with the adopted bidding procedures and/or good bidding practices. Maintain a Daily Project Log, which will indicate the major activities of the General Contractor(s) and/or Construction Manager along with a record of the weather for the day, number of workers on the site by trade, problems that occurred and resolutions, visitors to the site, important telephone conversations and discussions and any accidents that may have occurred.

Responsibilities

Administering the Construction Manager or General Contractor, the Construction Agreement, the Architectural and Design Agreements and their Consultants, the Interior Design Agreement and such other agreements entered into by Thinkbox or Client for the development of the Project.
Develop, administer, coordinate and control the process for delivery of the Project within the quality, budget and schedule parameters adopted by Thinkbox or its Client.
Report to and advise Thinkbox and/or its Client on project progress, attend Owner meetings as required, obtain decisions from Client as required and carry out such decisions in a timely manner.
Ensure the Project is constructed in accordance with approved plans and specifications and in accordance with design/operating requirements.
Serve as coordinator between Construction Manager and/or General Contractor, Architect and various trades, Interior Designer, Purchasing Agent, Operator, etc., so as to achieve the desired performance of all team members toward the established project goals.
Review, negotiate and maintain control of all potential changes (Early Warnings and Pending Items), Items of Changes, Requests for Commitments, Proposals, Notices to Proceed and Change Orders.
Coordinate with the Project Controller.
Serve as focal point for all approvals in this regard.
Schedule and conduct all project meetings as required, including weekly job-status meetings with the Construction Manager and/or General Contractor and prepare minutes in a timely manner.
Inspect the physical progress daily and monitor progress.
Issue Architectural Consultant request for proposals and assist Client/TB with contract negotiation.
Issue and/or assist Client/TB with issuance of General Contractor request for proposal and contract negotiation.
Supervise Contractor’s buyout and procurement program.
Assist in issuance of Owner/Operator vendor RFP and Owner direct contracts.
Facilitate timely response of shop drawing submittals and RFI’s.
Establish quality control for plan and specifications and implement cost reduction measures (value engineering) where applicable.
Review and approve all requisitions and supporting documentation submitted to (if any) construction lender, permanent lender, Thinkbox and/or Equity Partnership.
Maintain timely progress in the preparation of documents by consultants and take necessary actions to ensure timely performance and delivery.
Produce a flow chart which is updated monthly to illustrate the key milestones for all decisions concerning commitments of contracts, change orders, FF&E purchases, etc.
Review and approve all contractors’ requests for payment, lien releases and supporting documentation.
Participate with Contractor, Architect, etc., in all meetings, discussions, on-site inspections, etc., as relates to Contractor’s requests for payment.
Review and recommend to Client and/or Equity Partnership for approval all contracts and secure necessary assistance from Thinkbox and/or Equity Partnership designated support and legal personnel as required during the preparation and review process.
Ensure compliance with Substantial and Final Completion in accordance with AIA contract and/or Thinkbox Project Closeout Procedures attached.
Facilitate review, inspection and compliance of Project punch list inclusive of Construction and FF&E.
In conjunction with the Project Controller, prepare a monthly Project Status Report for Thinkbox and/or Equity Partnership to include Cost Status, Schedule Status, Major Open Items/Red Flags and Contingency Usage (as well as Potential Contingency—Early Warning Log) along with Cost and Variance Reports, Variance to Budget, Commitments To-Date and Expenditures to Date).
Prepare and review all purchase orders, invitations to bid, requests for proposals, contracts, etc., and ascertain that the necessary approvals of the Client are obtained as required.
Manage and assist with the purchase, storage and installation of FF&E and major equipment. This will involve supervision of the designated FF&E Coordinator (if included) and interface with the designated Purchasing Agent.
Ensure all building permits and approvals from third parties are secured.
Participate in all bid openings and review the responsibilities for compliance with the adopted bidding procedures and/or good bidding practices.
Maintain a Daily Project Log, which will indicate the major activities of the General Contractor(s) and/or Construction Manager along with a record of the weather for the day, number of workers on the site by trade, problems that occurred and resolutions, visitors to the site, important telephone conversations and discussions and any accidents that may have occurred.