Project Manager

Pavone Group•Harrisburg, PA

15d•$75,000 - $90,000•Hybrid

About The Position

The Project Manager is responsible for leading the day-to-day execution of client projects from initiation through delivery, ensuring projects are scoped accurately, resourced effectively, and delivered on time, on budget, and at the highest quality. This role is critical in managing the intersection of creative ideas, strategic planning, and operational realities. This role partners closely with account management, creative, production, and strategy teams to ensure seamless alignment and execution.

Requirements

3–6 years of project management experience in a creative, content, or production environment (agency or studio preferred).
Strong financial and operational acumen, with experience managing complex production budgets.
Skilled in developing and managing scopes, schedules, and resourcing for content production projects.
Exceptional organizational, communication, and collaboration skills across creative and production teams.
Calm under pressure, solution-oriented, and a team player with a passion for content creation.
Proficiency with project management tools (Workamajig, Asana, Trello, Smartsheet, Monday.com, or similar).

Responsibilities

Scope of Work Development & Planning Collaborate with the Account Strategy department to define project scopes, deliverables, timelines, and dependencies.
Lead the creation of detailed project plans and schedules aligned with client goals and agency capacity.
Ensure scope is clearly documented, communicated, and updated throughout the project lifecycle.
Track scope changes and manage the change order process when adjustments arise.
Budget Management Own the day-to-day tracking of project budgets, project pacing, estimates, and resource allocations.
Collaborate with the finance and account teams to ensure accurate billing, forecasting, and margin management.
Proactively identify budget risks and recommend solutions to maintain financial health of projects.
Ensure time tracking compliance and reconcile actuals vs. planned hours.
Resource Planning & Coordination Partnering with the other department leads to assigning talent appropriately across projects.
Monitor team bandwidth, timelines, and capacity—proactively addressing conflicts or bottlenecks.
Maintain weekly resourcing schedules and ensure clear communication of assignments and expectations.
Help forecast upcoming needs based on pipeline visibility and scope planning.
Project Execution & Delivery Lead internal kickoffs, internal milestone check-ins, and internal status meetings with a focus on clarity and accountability.
Document key decisions, next steps, and outcomes from meetings, ensuring they are uploaded into the project management system for full team visibility.
Maintain accurate project documentation and ensure transparency across teams.
Anticipate obstacles, manage risks, and drive problem-solving to keep momentum strong.
Ensure deliverables meet both agency standards and client expectations, on time and on budget.