Project Manager

Handoff • Sacramento, CA

3d • Remote

About The Position

We are seeking a highly organized, tech-savvy Project Manager to partner directly with the CEO and leadership team. This hybrid role blends executive-level support with hands-on project management, with a strong focus on technology, AI, automation, and digital workflow initiatives. The ideal candidate is a proactive “Swiss Army Knife” — someone who can take visionary ideas and translate them into clear, structured, and executable projects. You should thrive in fast-moving environments, be comfortable with ambiguity, and have a strong passion for modern tools, AI systems, and operational efficiency.

Requirements

• 1–5 years of project management experience, preferably in technology-driven or AI-related environments.
• Strong understanding of AI, digital tools, software systems, and emerging technologies.
• Experience managing projects involving software development, AI/ML tools, automation, or data-driven systems.
• Proficiency with project management tools (Asana preferred; Jira, Trello, MS Project acceptable).
• Knowledge of Agile, Waterfall, or hybrid project management methodologies.
• Excellent communication, leadership, and organizational skills.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Strong analytical and problem-solving abilities.
• Strategic thinker with a proactive, technology-forward mindset.
• Strong interpersonal and team-building skills.
• Ability to thrive under pressure and manage change.
• Curiosity and enthusiasm for emerging tech and AI innovations.
• High emotional intelligence and strong stakeholder management skills.

Responsibilities

• Translate high-level ideas from the CEO into clear project plans with timelines, deliverables, and accountability.
• Work closely with the CEO to ensure priorities are clear, deadlines are met, and projects move forward.
• Support inbox organization, task tracking, and calendar alignment as needed.
• Coordinate communication across departments (clinical, finance, expert witness coordination, etc.).
• Lead and manage multiple concurrent projects across technology, automation, marketing, operations, and internal innovation.
• Develop detailed project scopes, schedules, workflows, and success criteria.
• Track progress using project management tools (Asana preferred) and keep stakeholders aligned.
• Identify risks, bottlenecks, and resource needs; proactively propose solutions.
• Prepare executive briefings, summaries, and progress updates.
• Ensure final deliverables meet business requirements, quality standards, and user expectations.
• Implement and integrate AI and automation tools to streamline operations (e.g., Mailchimp automations, AI newsletters, research tools, workflow systems).
• Support light website updates, digital content management, and social media operations.
• Evaluate and recommend new technology solutions to improve efficiency and scalability.
• Assist with data-driven projects or research initiatives supporting growth and innovation.
• Facilitate communication across teams, lead meetings, follow up on action items, and maintain accountability.
• Ensure clinical and operational teams receive the support needed to complete technology or workflow initiatives.

Benefits

• Join a high-impact team where your work directly improves operations.
• Collaborate with supportive leadership and a team that values clean systems and operational excellence.
• Opportunities for professional growth, especially in AI and technology-focused initiatives.
• Get paid with a competitive salary and Colombian legal benefits package.
• Collaborative, innovative, and forward-thinking work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed