Project Manager V - MPS - Senior Project Manager

TX-HHSC-DSHS-DFPS • Austin, TX

1d • Hybrid

About The Position

Procurement and Contracting Services is looking for a Project Manager V.

The Senior Project Manager reports to the Director of Major Procurement Support (MPS) within the Procurement and Contracting Services (PCS) Division. Performs highly advanced (senior-level) project management and business analysis work initiating and conducting multi-agency or enterprise-level procurement projects within HHSC and DSHS. Work involves establishing the strategic goals and objectives for procurement projects; Gathering, writing and validating requirements for assembling procurements, attachments and exhibits as part of major procurements, developing guidelines, procedures, rules, and regulation; and coordinating and evaluating program activities. May direct, assign, and evaluate the work of procurement project staff.
This position is required to come into the office at least three days per work week. Telework availability is subject to agency policy and procedure. Work is performed under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Requirements

• Knowledge of: Purchasing laws, requirements, applicable guidance, methods and procedures.
• Knowledge of: Developing Scope of work (SOW) requirements for complex procurements
• Knowledge of: Effective procurement management principles.
• Knowledge of: Operational knowledge of procurement strategy, execution, and documentation applicable to mid-to-large-sized scope procurement projects. Project management theories of systems and procedures used to evaluate a third-party vendor's performance.
• Knowledge of: Process improvement or quality assurance systems.
• Knowledge of: Strategic planning, budget management and human resource management.
• Knowledge of: Cost monitoring during the transition phase of the contract and financial contract cost analysis.
• Skill in: Communication and public speaking.
• Skill in: Managing multiple and competing priorities.
• Skill in: Identifying problems, evaluating alternatives, and implementing solutions.
• Skill in: Working collaboratively and cooperatively with diverse groups.
• Skill in: Providing customer service excellence
• Ability to: Exercise sound judgment in making critical decisions.
• Ability to: Analyze complex information.
• Ability to: Develop plans to address identified issues.
• Ability to: Demonstrate negotiation and facilitation skills.
• Ability to: Communicate effectively orally and in writing.
• Ability to: Plan, assign, and/or supervise the work of others.
• Ability to: Think creatively and support creative thinking in others.
• Ability to: Establish goals and objectives.
• Ability to: Effectively motivate others and build effective work teams.Make timely and effective decisions.
• Ability to: Interpret data and develop effective operating procedures.
• Ability to: Organize and present information effectively, both orally and in writing.
• Ability to: Comprehensively and accurately evaluate reports.
• Ability to: Proficiency of office automation and collaboration tools (ex. Microsoft Office Suite; Microsoft Teams).

Nice To Haves

• COMTIA Project+, CaPM or PMP Preferred.
• CTCD required within 6 months of hire.
• CTCM required within 12 months of hire.

Responsibilities

• Serves as the department’s subject matter expert on complex procurement rules, processes, and regulations. Leads complex procurements including planning, evaluation, negotiation, and award strategy. Provides direction and expertise in project management. Project management involves the full spectrum of industry-accepted principles of project management including initiation, planning, execution, control, and closing assigned procurements and subsidiary components. These activities include, but are not limited to, defining and managing scope and customer expectations; work breakdown structures; detailed Microsoft project schedules; resource plans; procurement project plans; communications plans; budgets and cost tracking; presentations and briefings; metrics reporting; risk / issues and associated mitigation activities; quality control; change management processes; customer acceptance; lessons learned; knowledge transfer; training on processes and tools; and archiving procurement project documentation. Monitors and manages procurement project quality and cost to ensure that procurement project deliverables are acceptable, fulfill the terms of the procurement project contract or specifications, and are completed within budget.
• Gathers and validates requirements for assembling procurements, attachments and exhibits as part of major procurements. Translates program needs to procurement strategies aligned with budget, policy, and timeline constraints. Converts high-level business, technical, financial, legal and other stakeholder requirements into procurement requirements at an appropriate level of detail and categorization to complete documentation according to standard templates, using clear, concrete, and concise language. Interprets new and changing business requirements to determine the impact on the solution and proposes creative enhancements and changes to meet these new requirements.
• Assists in procurement planning, execution, and documentation. Develops and implements plans to communicate and explain procurement project methodology and processes to interested groups and team members. Creates documentation procedures to capture and deal with changes in original procurement project plan. Develops criteria for evaluating programs, proposals, and other pertinent information related to procurement project assignments.
• Advises, consults and negotiates with agency customers on procurement project activities. Ensures all procurement actions adhere to state and federal laws, audit standards, and internal policies. Ensures project management methodologies are followed and are consistent with agency standards and guidelines. Provides guidance to internal and external teams, committees across the agency and HHS enterprise to ensure procurement projects are coordinated, efficient and meet service level objectives. Maintains up-to-date knowledge of other HHS agencies procurement projects and negotiates sharing of resources to achieve objectives across agencies.
• Coordinates with oversight bodies (CPA, QAT, DIR) and vendor stakeholders to ensure transparency and accountability. Coordinates with other HHS agencies to assure policies, standards, procedures, activities and required reports conform to and are consistent with state requirements. Develops guidelines, procedures, policies, rules, regulations and monitoring for compliance. Develops, reviews, and revises legislation. Oversees the preparation of management and productivity reports and studies. Oversees special investigations, research studies, and internal audits. Represents the Department by making presentations, providing information and testimony, collaborating with customers, other state agencies and federal partners. Responds to requests by legislators and other public officials.
• Other duties as assigned.

Benefits

• comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees