Project Manager – Specifications

HFW Companies • Atlanta, GA

2d

About The Position

Join Macgregor Associates Architects (MAA) as a Project Manager – Specifications, where you will collaborate with Project Managers and Design Teams to develop and coordinate high-quality project specifications across multiple projects. Serving as a key technical resource, you will guide materials and product decisions, support quality control, and contribute throughout the project lifecycle—from design through construction administration. You will be an integral part of the design process.
This is a highly collaborative role, not a standalone writing position, offering the opportunity to influence firmwide standards and support overall project success. Ideal for a seasoned professional who thrives in a technical, team-oriented environment.

Requirements

• Bachelor’s degree in Architecture (preferred), Engineering, Construction Management, or a related field
• 10+ years of experience in architecture, with a strong focus on specifications, technical design, or project management
• Professional licensure (Registered Architect preferred)
• Deep knowledge of building materials, systems, assemblies, and construction methods
• Strong understanding of CSI MasterFormat and specification development processes
• Experience collaborating across multiple project teams in a fast-paced, deadline-driven environment
• Proven ability to support quality control and ensure consistency across project documentation
• Experience with construction administration, including RFIs, submittals, and substitution reviews
• Proficiency in specification and documentation tools such as SpecLink and Bluebeam; familiarity with Revit/ACC integration is a plus
• Strong communication and organizational skills, with the ability to serve as a trusted technical resource for internal teams and external partners

Nice To Haves

• Active involvement or interest in industry organizations such as CSI, ACI, or TCA is a plus

Responsibilities

• Collaborate with Project Managers and Design Teams to develop, coordinate, and maintain project specifications across multiple projects
• Serve as the firm’s primary resource for materials, products, assemblies, vendors, emerging technologies, product reps and contacts.
• Lead the preparation of draft and final specifications, including updates and change bulletins, throughout the project lifecycle
• Support quality control efforts by verifying that specifications are accurate, coordinated, and properly implemented in project documents
• Develop and maintain firmwide standards for our different project types and client-specific standards.
• Produce Design Criteria Manuals (DCMs) with client-specific requirements
• Act as a key point of contact for vendors, product representatives, and technical presentations, including evaluating new and emerging technologies
• Assist the design team during construction administration as a resource for RFIs, reviewing submittals, and evaluating substitution requests.
• Participate in key project meetings (e.g., pre-installation or complex assembly discussions) to provide technical expertise and support
• Maintain documentation of specification updates, revisions, and historical product decisions
• Utilize and support specification and documentation tools such as SpecLink, Bluebeam, and integration with Revit/ACC

Benefits

• paid time off
• paid holidays
• bereavement leave
• fully paid maternity leave
• 401(k) pension plan
• medical, life, long-term disability, and accidental death and dismemberment insurance
• cafeteria plan with pre-tax options for medical and dependent care expenses
• professional registration support
• performance-based bonuses
• flexible work hours

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level