Project Manager/Program Support

ECU Communications, LLC

1d•Onsite

About The Position

We are currently seeking a highly motivated Project Manager with a minimum 5 years’ of experience managing administrative operations, preferably within a government or public affairs environment to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA.

Requirements

Demonstrated experience managing administrative operations, preferably within a government or public affairs environment, with a minimum of five years of relevant experience.
Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
Minimum 5 years’ professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
Minimum 5 years’ experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
Minimum of 5 years’ experience entering information into databases/tracking systems and creating and formatting reports and presentations.
Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
Consistently communicate with a high degree of professionalism, diplomacy and tact.
Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
Familiarity with office procedures and software is essential.
Must be able to work at a fast pace with tight deadlines.
Ability to learn quickly, adapt, organize, and prioritize work is essential.
Strong verbal and written communication skills are required.
Excellent interpersonal skills and problem-solving skills are a must.
Must be highly organized with a strong attention to detail.
This is a full-time, on-site position located at the client’s facility in Washington DC/Alexandria, VA.
Must be a U.S. citizen.
Must pass background check for security clearance.

Nice To Haves

Degree in communications, public relations, marketing, data analytics, or a related field is preferred.

Responsibilities

Coordinate daily administrative and program support activities to ensure smooth operations.
Manage calendars, scheduling, meeting logistics, and routine communications.
Maintain and organize documents, reports, correspondence, and presentation materials.
Track project tasks, metrics, and deadlines, providing updates to leadership.
Serve as a central point of contact, facilitating communication with staff, contractors, and stakeholders.
Manage the day-to-day administrative affairs of the client.
Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
Coordinate administrative tasks and oversee designated administrative operations.
Accurately enter information into databases/tracking systems.
Prepare agendas, presentation materials, meeting requests and meeting minutes.
Answer and screen incoming calls and direct calls to appropriate action officer.
Draft email responses and general correspondence on behalf of the client.
Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
Compile input for and draft/organize a variety of reports.
Compile daily, weekly and monthly social media, web and other relevant metrics reports.
Provide expertise in measuring and assessing metrics to inform strategy.
Maintain stakeholder email and distribution lists.
Ensure effective document management.
Maintain templates and resources.
Assist with processing requests for travel, training, and reimbursements.
Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with appropriate staff and with external stakeholders.
Establish and maintain effective and appropriate working relationships with contractors and staff.
Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
Consistently communicate with a high degree of professionalism, diplomacy and tact.