Project Manager, Production - Donut Studios

New Engen•Los Angeles, CA

5d•$60,000 - $70,000•Remote

About The Position

WHY DONUT STUDIOS? At New Engen, we help brands grow, not just bigger, but smarter. We’re a digital marketing agency that drives meaningful impact across the entire customer journey by integrating media, creative, analytics, influencer, and retail strategies into performance-driven campaigns. Donut Studios is our in-house creative studio, purpose-built to craft high-performing, platform-native, and digital content for the world’s most ambitious brands. As a key part of New Engen’s suite of specialized solutions, alongside offerings like the Acorn Creator Suite and Grapevine.ai - Donut Studios helps unlock breakthrough creative that drives results, fast. We’re a collaborative group of strategists, content creators, copywriters, editors, designers, account managers, and more who are all in on helping brands, and each other, thrive. We work hard, stay humble, and build with purpose.

Requirements

3+ years of proven project management experience, preferably in a fast-paced, deadline-driven environment
Strong proficiency with project management tools, specifically Asana, and competence with Slack, Google Suite, Airtable, and similar platforms
Excellent organizational and time management skills with the ability to balance multiple projects and priorities simultaneously
Strong problem-solving skills with the ability to proactively identify and address operational barriers
Excellent communication and collaboration skills for working across creative and operational teams
2+ years of exposure to film/content production, creative operations, or production logistics (directly applicable) OR Adjacent background such as Assistant Director, Executive Assistant, Production Department, or similar transferrable skillsets
Foundational understanding of production workflows, scheduling principles, crew coordination, and logistics
Proactive, solutions-oriented mindset with the ability to identify potential setbacks in a fast-paced environment
Growth-focused approach to learning and improving processes
Ability to adapt quickly to changing priorities and thrive in a dynamic work environment
Strong attention to detail with excellent documentation and communication practices

Nice To Haves

Familiarity with vendor coordination, equipment rentals, and production logistics a plus

Responsibilities

Own Production Scheduling and Resource Planning
Manage production calendars and resource allocation across producers and PAs, balancing workloads and tracking team bandwidth.
Ensure projects are staffed effectively and schedules are maintained with accuracy across all active productions, setting teams up for smooth and efficient execution.
Build and Optimize Production Workflows
Design and implement scheduling systems and processes that improve efficiency, reduce conflicts, and streamline production timelines.
Continuously identify opportunities to refine workflows and enhance how the production team operates.
Translate Creative Needs into Production Plans
Turn creative concepts and client requirements into detailed, actionable production schedules.
Account for logistics such as locations, crew availability, equipment needs, and vendor coordination to ensure seamless execution from planning through shoot.
Coordinate Cross-Functional Production Efforts
Act as the central point of coordination for production activities, partnering with internal teams to ensure shoots are properly scheduled, resourced, and documented.
Maintain alignment across stakeholders and keep communication flowing throughout the production lifecycle.
Manage Tools, Systems, and Data Accuracy
Maintain synchronization across platforms like Asana, Airtable, Slack, and Google Calendar to ensure production data is accurate, up-to-date, and accessible.
Support visibility into timelines, deliverables, and team capacity across all projects.
Proactively Identify and Solve Operational Challenges
Monitor team bandwidth and flag potential conflicts, overallocations, or resource gaps before they impact delivery.
Identify inefficiencies and implement solutions that improve overall production performance and team effectiveness.
Track Production Finances and Inventory
Support financial tracking across production, including expenses, invoices, and vendor payments.
Maintain accurate inventory records for products, props, and equipment, coordinating stock and availability across teams.