Project Manager II / Project Manager III

University of Florida • Gainesville, FL

16d • $80,000 - $125,000

About The Position

The Project Manager II / Project Manager III leads and coordinates moderate to complex projects that support the College of Pharmacy strategic plan, strategic initiatives, and operational priorities. This role guides projects from initial concept through final implementation while ensuring alignment with college goals, business needs, and quality standards. The position develops work plans, timelines, resource needs, and status reports. It collaborates with internal and external partners, supports strategic planning and development efforts, and ensures that project outcomes strengthen college operations and advance long-term strategic objectives. The Project Manager II / Project Manager III also supervises dean’s office administrative staff and fosters a high-performance team environment.

Requirements

• Level II: Master's degree in in an appropriate area; or a bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.
• Level III: Master’s degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Experience in project management within higher education or a complex organizational environment.
• Experience supporting strategic planning, accreditation processes, or organizational initiatives.
• Experience supervising administrative staff or leading project teams.
• Strong communication, analytical, and problem-solving skills.
• Experience developing or updating policies, procedures, or operational processes.
• Familiarity with project management tools and reporting systems.

Responsibilities

• Project Planning and Scope Development Develop comprehensive project scopes, goals, timelines, and milestones that support the College of Pharmacy strategic plan and initiatives.
• Meet with stakeholders to clarify expectations, gather requirements, and define desired outcomes.
• Translate stakeholder needs into detailed project plans with resources, action items, and measures of success.
• Track and update project plans as priorities evolve to maintain alignment with college objectives.
• Maintain accurate documentation to ensure visibility and accountability across projects.
• Project Execution, Coordination, and Monitoring Manage daily project operations to ensure timely completion of tasks and milestones.
• Lead project meetings, coordinate responsibilities, and monitor progress.
• Identify and resolve issues that may impact timelines, deliverables, or quality.
• Ensure adherence to University and College of Pharmacy policies, procedures, and best practices.
• Adjust plans as necessary to maintain project alignment with strategic goals.
• Stakeholder Engagement and Strategic Alignment Build and maintain effective relationships with internal and external stakeholders, including faculty, staff, and administrative partners.
• Communicate project updates through progress reports, presentations, and briefings.
• Serve as a central point of coordination to ensure alignment with College of Pharmacy strategic initiatives.
• Incorporate stakeholder feedback to strengthen project direction and ensure shared ownership of outcomes.
• Policy, Process, and Program Development Lead the development and improvement of policies, procedures, and workflows that support operational efficiency and project success.
• Identify opportunities to enhance consistency, compliance, and quality in project practices.
• Develop tools, templates, and guidelines to support project management across the college.
• Conduct post-project reviews to evaluate effectiveness and implement recommendations for future initiatives.
• Supervision and Team Leadership Supervise dean’s office administrative staff Assign work, monitor progress, and provide coaching to team members.
• Participate in hiring, onboarding, and evaluation processes as appropriate.
• Foster a collaborative, high-performance team environment that promotes problem-solving and accountability.
• Ensure administrative team supports strategic plan tracking, accreditation reporting, and operational priorities.
• Accreditation & Compliance Support Support College of Pharmacy accreditation efforts by gathering, organizing, and submitting required documentation and data.
• Track accreditation-related action items and deadlines.
• Coordinate communication across units to ensure timely completion of accreditation requirements.
• Maintain organized records for ongoing accreditation readiness and reporting needs.
• Administrative and Support Duties Assist with general administrative tasks to support smooth project operations.
• Coordinate logistics for special projects, events, and meetings as assigned.
• Complete other duties that support operational effectiveness and college priorities.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.
• To learn more visit: hr.ufl.edu/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees