Project Manager, Growth & Acquisition (Fixed Term)

Apollo.io

About The Position

We’re hiring a highly organized, proactive Project Manager (Fixed Term) to run the operating backbone of our Growth & Acquisition team. This role is equal parts project management, cross-functional operator, and executive leverage. You’ll partner closely with Growth leadership and stakeholders across Product, Engineering, Marketing, Sales, RevOps, CS, Finance, and Legal to bring structure to complex initiatives, turn ambiguity into action, and ensure high-impact work moves from idea to execution. You’ll be responsible for the team’s operating cadence, cross-functional execution, and clear, exec-ready communication—ensuring leaders can stay focused on strategy and results. This is a full-time fixed term role starting at 6 months, with potential for extension or conversion to a permanent role.

Requirements

Proven experience in project management, preferably in a high-growth, cross-functional environment working with a growth and/or XFN product leader
Strong ability to manage multiple projects simultaneously without losing attention to detail
Exceptional cross-functional communication and stakeholder management skills; you can align teams without authority
Highly organized, with a strong bias toward action and follow-through
Comfortable operating in ambiguity and adapting quickly as priorities shift
Ability to ruthlessly prioritize and make trade-offs to maximize impact
Confidence running meetings, aligning teams, and holding owners accountable
Experience working with OKRs, timelines, status reporting, and common PM tooling (Notion, Docs, spreadsheets, Jira/Asana, Slack)

Nice To Haves

Experience supporting Growth, PLG, Marketing, or Acquisition teams
Familiarity with international expansion or product launch workflows
Experience managing experiment-heavy roadmaps
Experience planning team offsites or culture-building initiatives
Prior experience as a contractor or in a fast-scaling tech company

Responsibilities

Run the Growth & Acquisition operating cadence
Own weekly and biweekly team rhythms: agendas, pre-reads, notes, action items, follow-ups, and decision capture
Ensure “what matters this week” is clear and commitments actually land
Organize and facilitate: Weekly Growth & Acquisition team meetings Monthly culture meetups Planning and execution of the July Team Offsite
Program-manage cross-functional initiatives end-to-end
Own planning → kickoff → execution → launch → readout for major initiatives, including but not limited to: Internationalization Product launches Strategic, high-impact growth initiatives
Build and maintain integrated project plans with milestones, owners, dependencies, risks, and critical path
Ruthlessly manage scope, timelines, and trade-offs to keep work moving
Proactively identify blockers and risks; escalate early with options and recommendations — no surprises
Be the hub for cross-functional alignment
Act as the primary point of contact for XFN partners (Product, Engineering, Marketing, Sales, RevOps, CS, Finance, Legal, etc.)
Own cross-functional dependencies, surface misalignment early, and drive teams to resolution while keeping execution moving.
Executive communication & narrative packaging
Turn messy inputs into clean, exec-ready outputs: Weekly leadership updates Monthly scorecards and business review materials Decision memos and “what changed / what we need” summaries
Reduce ad-hoc pings by creating clear, trusted updates
Metrics, OKRs, and status reporting
Ensure the team consistently tracks OKRs and key initiatives, providing clear editorial updates that explain progress and impact.
Maintain lightweight dashboards and status updates highlighting progress, risks, asks, and next milestones
Ensure every initiative has clear owners, success metrics, timelines, and documented outcomes