Project Manager (Facilities/Procurement)

Nextonic Solutions LLC•Bethesda, MD

About The Position

Nextonic Solutions is looking to add a driven, flexible, organized, and meticulous Project Manager to our dynamic team. The Contractor(s) shall provide services in support of the overall functions of the Office of Scientific Director (OSD), Vaccine Research Center (VRC). Technical Requirements: Responsible for all aspects of VRC Facilities-related projects, including defining the project scope, expected timeline, budget tracking, monitoring and reporting all phases, and determining what group(s) within NIH/NIAID will complete the work. Gather information required to submit project requests, including scheduling, planning, and leading project meetings, and following up on action items. Communicate with assigned team members or POs weekly to ensure projects are on track. Record project communications and updates using electronic tracking sheets and document repositories. Evaluate and submit requests to Procurement Team for goods and services to determine which best meets the needs of the end users. Provide expert acquisitions advice and assistance to the Facilities Team and VRC leadership. Conduct market research on equipment and/or services needed for projects. Prepare equipment and service order documents for submission to Procurement Department. Collaborated with clients to select materials and finishes, ensuring alignment with project vision and budget. Review and update monthly maintenance agreements. Lead initiatives to streamline records management and building inventory processes. Troubleshoot anomalies on invoices. • Edit and format procurement documents, correspondence and memos. Support, plan, and execute project moves and staff relocations. Maintain constant and effective communication, both written and orally, with stakeholders. Review floor plans to ensure they meet end-user requirements. Manage and maintain the Facilities Management System to track service tickets and ensure clear communication with requestors. Submit service requests for equipment repairs, general maintenance, and housekeeping. Order facility related supplies and equipment as needed.

Requirements

driven
flexible
organized
meticulous

Responsibilities

Responsible for all aspects of VRC Facilities-related projects, including defining the project scope, expected timeline, budget tracking, monitoring and reporting all phases, and determining what group(s) within NIH/NIAID will complete the work.
Gather information required to submit project requests, including scheduling, planning, and leading project meetings, and following up on action items.
Communicate with assigned team members or POs weekly to ensure projects are on track.
Record project communications and updates using electronic tracking sheets and document repositories.
Evaluate and submit requests to Procurement Team for goods and services to determine which best meets the needs of the end users.
Provide expert acquisitions advice and assistance to the Facilities Team and VRC leadership.
Conduct market research on equipment and/or services needed for projects.
Prepare equipment and service order documents for submission to Procurement Department.
Collaborated with clients to select materials and finishes, ensuring alignment with project vision and budget.
Review and update monthly maintenance agreements.
Lead initiatives to streamline records management and building inventory processes.
Troubleshoot anomalies on invoices.
Edit and format procurement documents, correspondence and memos.
Support, plan, and execute project moves and staff relocations.
Maintain constant and effective communication, both written and orally, with stakeholders.
Review floor plans to ensure they meet end-user requirements.
Manage and maintain the Facilities Management System to track service tickets and ensure clear communication with requestors.
Submit service requests for equipment repairs, general maintenance, and housekeeping.
Order facility related supplies and equipment as needed.