Project Manager, Facilities Management

PeopleInc•Williamsville, NY

3d•$26 - $31

About The Position

Responsible for managing projects from inception to completion. ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Meet with program staff to understand project request. Maintain positive relationships with all program staff, vendors, and facilities staff. Receives requests for projects that are approved by the respective vice president, sorts them based on importance and season. Write technical assessment and provides estimated cost for requested projects over $1,000. Takes field measurements and pictures to aid in the assessment. Delivers technical assessment and estimated cost to VP for evaluation and approval. Solicits bids for approved and scoped projects. Award bids for projects based on cost and scheduling. Attend pre-construction meetings with program staff and contractors. Evaluate completed projects for process of payment to contractors. Engages contractors in discussion prior to, during, and upon completion of work to make sure all specifications and materials are and were used for the job. Communicate with all parties (site management team, vendor, and facilities staff) during construction phase of project, to include but not limited to: Start date, duration of job, completion date, and any other items deemed necessary. Ensures all required forms are completed. Supervises maintenance staff and day porter staff. Responsible for scheduling of staff to ensure proper coverage of agency programs. Maintain schedule with a minimal amount of interruptions and minimize travel time. Supervises day to day operations of staff, including but not limited to: purchases made for parts and repairs, adjustments to schedule for needed emergency repairs, ensuring staff are trained on use of equipment available and monitoring of feedback provided from agency response to monthly maintenance questionnaires. Managing of inventory for supplies. Maintain records of preventative maintenance walkthroughs of agency property. Maintain employee records. Comply with all agency policies and procedures. Other duties as assigned.

Requirements

Associate’s degree and 1-2 years related experience, or an equivalent combination of education and experience.
Experience with Microsoft Word and Excel.
Ability to meet physical requirements of the position when performing the following: standing, walking, sitting, bending, stooping, squatting, kneeling, and climbing.
Lifting requirement of 50lbs.

Nice To Haves

Project Manager/Supervisory Experience preferred.

Responsibilities

Meet with program staff to understand project request.
Maintain positive relationships with all program staff, vendors, and facilities staff.
Receives requests for projects that are approved by the respective vice president, sorts them based on importance and season.
Write technical assessment and provides estimated cost for requested projects over $1,000.
Takes field measurements and pictures to aid in the assessment.
Delivers technical assessment and estimated cost to VP for evaluation and approval.
Solicits bids for approved and scoped projects.
Award bids for projects based on cost and scheduling.
Attend pre-construction meetings with program staff and contractors.
Evaluate completed projects for process of payment to contractors.
Engages contractors in discussion prior to, during, and upon completion of work to make sure all specifications and materials are and were used for the job.
Communicate with all parties (site management team, vendor, and facilities staff) during construction phase of project, to include but not limited to: Start date, duration of job, completion date, and any other items deemed necessary.
Ensures all required forms are completed.
Supervises maintenance staff and day porter staff.
Responsible for scheduling of staff to ensure proper coverage of agency programs.
Maintain schedule with a minimal amount of interruptions and minimize travel time.
Supervises day to day operations of staff, including but not limited to: purchases made for parts and repairs, adjustments to schedule for needed emergency repairs, ensuring staff are trained on use of equipment available and monitoring of feedback provided from agency response to monthly maintenance questionnaires.
Managing of inventory for supplies.
Maintain records of preventative maintenance walkthroughs of agency property.
Maintain employee records.
Comply with all agency policies and procedures.
Other duties as assigned.