Project Management Specialist

The Greentree Group•Tallahassee, FL

15h•Hybrid

About The Position

The Greentree Group is a dynamic, innovative, and thriving company that specializes in delivering advanced technology solutions to federal, state, and commercial clients. They are committed to excellence, passionate about their work, and dedicated to making a positive impact. The company invests in its people, offering opportunities for growth, development, and advancement in a dynamic and supportive work environment with a culture of continuous learning and a wide range of benefits. As a potential Project Management Specialist, the role involves working with cutting-edge technologies and collaborating with a talented team in support of a client in the Tallahassee, FL area. This role will serve as the Project Coordinator, ensuring alignment with Project Management Office (PMO) standards and regulatory requirements, maintaining accurate project data and documentation, administering project management tools, and providing ongoing support to project managers and program leadership.

Requirements

A bachelor’s or master’s degree from an accredited college or university in Computer Science, Information Systems, or other related field, or four (4) years of equivalent work experience is required. Relevant experience may be substituted for education on a year-for-year basis when applicable.
A minimum of three (3) years of experience supporting successful, large-scale projects with multiple diverse teams.
A minimum of three (3) years of experience using project management software (Microsoft Project, Primavera, and Jira) to track and manage projects.
Experience in creating and presenting status reports to internal and external stakeholders.
Ability to coordinate project teams, lead complex projects, and meet objectives.
Demonstrated leadership and negotiation skills.
Strong communication skills, both written and oral, to engage stakeholders at all levels.
Candidates must be U.S. Citizens successfully complete a Level II Background Check.

Nice To Haves

Experience in change management methodologies, strategies, and implementation.
Experience with project management methodologies and documentation.
Experience in risk and issue management.
Experience facilitating meetings and developing clear documentation.
Experience managing state government projects and knowledge of Rule 60GG-1, F.A.C.
Ability to demonstrate a take-charge, can-do attitude with the initiative to solve complex problems.
Knowledge of IT standards in a criminal justice environment.
Skills in negotiation, mediation, facilitation, and team building.
Team player attitude with a high-energy level and diligent work ethic.
Proficiency with ServiceNow and DocuSign.

Responsibilities

Validate program adherence to PMO standards, methodologies, and governance expectations.
Assess compliance with Florida Administrative Code Rule 60GG-2 by evaluating and auditing project management processes, templates, and standards across the program.
Document non-compliance findings, recommend corrective actions, and support follow-up actions.
Compile, track, and analyze program and project metrics, including performance outcomes, cost data, service levels, and process adherence.
Prepare reports and dashboards that communicate trends, insights, and recommendations to program leadership.
Support continuous improvement efforts using data-driven observations.
Serve as a resource for project and program managers by providing guidance on project management best practices, documentation standards, and process improvements.
Assist in preparing program materials, schedules, action logs, and support documentation needed for governance meetings or leadership reviews.
Help ensure consistent application of Project Management Body of Knowledge (PMBOK)-aligned project management practices across the workstream.
Provide administrative and logistical assistance to project managers and program leaders, including documentation preparation, meeting coordination, and recordkeeping.
Support the creation, tracking, and publishing of program artifacts, ensuring accuracy and timely availability.
Ensure project control mechanisms are in place, including tracking of scope, schedule, risks, issues, and dependencies.
Integrate project-level data into centralized repositories or dashboards to support program decision-making.
Maintain quality and accuracy of program data across systems.
Administer and maintain project management tools and software (e.g., Smartsheet) used across the program.
Create and maintain templates, workflows, dashboards, and automated reporting features.
Provide end-user support and help troubleshoot tool-related issues.
Organize, maintain, version, and publish project-related documentation across platforms such as shared drives, SharePoint, or document management systems.
Ensure documentation structure, naming conventions, and access rights follow PMO standards.
Support knowledge transfer efforts across the program team.
Apply knowledge of project management tools, methods, standards, and best practices, including PMBOK-aligned guidelines.
Stay informed about changes in PMO processes or state requirements and help update program documentation accordingly.
Promote consistency, quality, and compliance across all project coordination activities.

Benefits

Employee referral bonus
Employee bonuses based on employee contributions and Greentree’s yearly performance
Employee Medical Premium on the High Deductible Health Plan (HDHP) 100% paid by Greentree
Basic Life Insurance and AD&D 100% paid by Greentree
Short-Term Disability (STD) 100% paid by Greentree
Long-Term Disability (LTD) 100% paid by Greentree
Health Reimbursement Account (HRA) 100% paid by Greentree
401(k) Match 100% paid by Greentree
Job-Related Certifications 100% paid by Greentree
Training Programs 100% paid by Greentree
Medical (Elected Benefit)
Dental (Elected Benefit)
Vision (Elected Benefit)
HSA (Elected Benefit)
FSA (Elected Benefit)
Voluntary Term Life (Elected Benefit)
401(k) (Roth and Pretax available) (Elected Benefit)
PTO (generous amount, granted on start date, plus the ability for quick escalation to the next tier)
Flexible Schedules
11 paid holidays
Paid Parental Leave
Paid Training and Development
Job-related tuition reimbursement contributions for those in higher-level education programs