Project Management Associate

Capricor Therapeutics • San Diego, CA

4d • Hybrid

About The Position

The Project Management Associate provides coordination and operational support for Quality initiatives at Capricor. This role focuses on project planning, tracking, and cross-functional alignment in a dynamic, fast-paced environment. Responsibilities include maintaining project plans, supporting the development and use of project management tools, and ensuring clear communication and follow-up on Quality deliverables. Ideal for an early-career professional who is organized, adaptable, and eager to grow project management skills within a rapidly evolving biotech organization.

Requirements

• Bachelor’s degree with up to 2 years of experience in project coordination, project management, operations, or a related field; experience in biotech, life sciences, or regulated environments is a plus.
• Strong organizational skills with attention to detail and accurate documentation practices.
• Proficiency in MS Word, PowerPoint, and Excel; familiarity with project management or collaboration tools (e.g., Smartsheet, SharePoint) is preferred.
• Clear written and verbal communication skills with the ability to work effectively across cross-functional teams.
• Ability to manage multiple tasks and shifting priorities in a fast-paced environment.
• Willingness to learn, take direction, and grow within a project management function.
• Strong follow-through, accountability, and problem-solving skills.
• Results-oriented mindset with interest in Quality systems, compliance, and process improvement.
• Comfortable working in a collaborative, cross-functional team setting.

Responsibilities

• Project Planning Support: Support the development and maintenance of project plans, timelines, and task trackers for Quality initiatives at Capricor.
• Cross-Functional Coordination: Assist with coordinating cross-functional activities across Quality, Regulatory, Manufacturing, Clinical, and other internal teams.
• Task and Milestone Tracking: Track project tasks, milestones, and action items; follow up with team members to support timely completion.
• Risk and Issue Awareness: Help identify project risks, dependencies, and potential scheduling conflicts, escalating issues to the Project Manager as appropriate.
• Project Management Tools: Support the creation, implementation, and maintenance of project management tools, templates, dashboards, and documentation.
• Status Reporting and Communication: Prepare routine project status updates, meeting agendas, presentations, and summary materials for Quality leadership and stakeholders.
• Meeting Coordination and Documentation: Attend and support project meetings, document decisions and action items, and distribute meeting notes.
• Continuous Improvement Support: Assist with continuous improvement efforts by supporting the development of best practices and standard processes within Quality Business Operations.
• Quality Deliverables Monitoring: Support monitoring of Quality goals, commitments, and deliverables across multiple concurrent projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees