Project Management Assistant - Remote Opportunity

Chapters Health System

3d•$53,624 - $80,436•Remote

About The Position

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success! Role: The Project Management Assistant provides comprehensive administrative support for the integration team. This role upholds the highest standards of professionalism, ethical conduct, and integrity, while furthering the Organization’s mission. The Project Management Assistant is committed to maintaining strict confidentiality regarding patients/families, colleagues, internal customers, and all sensitive information or situations arising within the Organization.

Requirements

College degree preferred or an equivalent combination of education and experience
Minimum five (5) years of experience providing administrative and technical support, preferably within project- driven executive environments.
Experience working with advanced features and functionality in Smartsheet required, including linking sheets, creating executive dashboards, tracking dependencies and resource allocation.
Expert computer knowledge including SharePoint, word processing, spreadsheet, presentation, and email software such as advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)
Highly organized with the ability to successfully manage multiple priorities simultaneously while supporting multiple executives
Ability to maintain confidentiality and demonstrate initiative and overall efficiency
Excellent interpersonal skills; ability to interact professionally with internal and external key stakeholders while exercising mature judgment in complex, fast-paced environments.
Superior written and verbal communication skills
Able to perform efficiently and effectively with a high degree of accuracy while meeting deadlines
Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition
Ability to work independently analyzing and reviewing contracts and other legal documents
Ability to work effectively and professionally with attorneys, secretaries, clients and outside organizations
Ability to work with minimal oversight
Satisfactorily complete competency requirements for the position.
Represent the Company professionally at all times through care delivered and/or services provided to all clients.
Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
Comply with Company policies, procedures and standard practices.
Observe the Company's health, safety and security practices.
Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
Use resources in a fiscally responsible manner.
Promote the Company through participation in community and professional organizations.
Participate proactively in improving performance at the organizational, departmental and individual levels.
Improve own professional knowledge and skill level.
Advance electronic media skills.
Support Company research and educational activities.
Share expertise with co-workers both formally and informally.
Participate in Quality Assessment and Performance Improvement activities as appropriate for the position.

Responsibilities

Assists with evaluation and tracking of enterprise documents and contracts
Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc.
Functions as a liaison between in-house counsel, outside counsel and internal and external customers in a variety of activities, actions and projects.
Creates, maintains and manages access for various Smartsheets and SharePoint sites to track enterprise level projects
Proactively communicates and collaborates with external and internal stakeholders to analyze information needs and functional requirements for all deliverables.
Functions as a liaison between office of the assigned executives and others by facilitating a variety of activities, actions and projects.
Anticipates needs for and provides overall administrative support for the assigned executive(s).
Assists with questions and information regarding assigned areas.
Analyzes, validates, and tabulates data.
Produces complex data reports and manages large volumes of data.
Performs other duties as assigned.