Project Management Assistant (PMA)

EXP•Coral Gables, FL

3d•Onsite

About The Position

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future? Be our next Project Management Assistant (PMA) Your work environment at EXP In this role, candidate will be a part of the transportation team. This position is for in-house work in Doral FL. The candidate will serve as a full-time PMA/Contract Support Specialist, working on-site at the Agency’s office as part of a staff augmentation arrangement. Responsibilities will include carrying out a variety of administrative activities as assigned by the Contract Administrator.

Requirements

Document Development: Assist in creating and managing project documentation, including reports, schedules, and budgets.
Coordination: Facilitate communication between project managers, team members, and stakeholders.
Scheduling: Assist in planning and scheduling project timelines and milestones.
Budgeting: Monitor project budgets and expenditures, ensuring financial compliance.
Data Analysis: Analyze project data to provide insights and support decision-making.
Compliance: Ensure all project activities comply with relevant regulations and standards.
Support: Provide administrative support such as organizing meetings, preparing agendas, and taking minutes.
Plan Project Budgets: Support Project Managers with developing project plans, forecasting, and allocation of resources.
Operations Meeting: Support Project Managers summarize project progress with accounting and serving as project controller.

Responsibilities

Processing work assignment request.
Creating/Processing Purchase Orders.
Reviewing/Processing Invoices.
Reviewing scope of services and related fee proposals.
Preparing work orders.
Developing revised procedure and policy recommendations for the department, and maintaining contact with management and supervisory personnel within or outside the agency.
Updating various spreadsheets, databases, and electronic filing of documents.
Preparing weekly and monthly reports.
Meeting with Project Managers to obtain concurrence on budget figures.
Meeting with Project Managers and Budget to resolve discrepancies with Chartifeld values in work orders and purchase orders.
Obtaining the contractually committed project costs as contracts and change orders are awarded.
Conducting work order close-out procedures.
Coordinating with the Scheduler.