Project Finance Analyst

Public Media • Boston, MA

1d • $66,000 - $84,000 • Hybrid

About The Position

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives. At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and Wednesday, Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager. DEPARTMENT OVERVIEW Project Finance and Grants provides financial and grants management oversight of funding for productions and restricted projects. The department is responsible for reviewing production and grants budgets, project financial monitoring, grants management and administration, and compliance for a portfolio of more than 300 grants and approximately $350MM in restricted funding for projects. JOB OVERVIEW Under the supervision of the Director of Project Finance, the Project Finance Analyst is primarily responsible for end-to-end financial and grants management functions for a portfolio of projects. The Analyst serves as the main point of contact with production and business units and facilitates, supports and manages the pre-award and post-award functions for restricted funding from private foundations, PBS, CPB and federal prime and subrecipient proposals. This is a project contract position for a term of nine months. End-to-end responsibilities for Analysts include reviewing project budgets, understanding submission guidelines, identifying areas of potential concern or conflict with terms and conditions, and with some funders, the actual submission of proposals, setting up funds and project codes in the grants system, allocating expenses as appropriate based on funder restrictions, reviewing and reconciling project reports, managing the process for award amendments, identifying areas of conflict with terms and conditions, preparing and submitting federal cash requests, and helping track program deliverables and project billing. Analysts also work with the Grant Accountants to ensure that funding is properly accounted for in the General Ledger and help support the foundation’s annual audit. As a member of the team, this role is expected to work both collaboratively and independently and have the skills and experience to make decisions independent of direct oversight in light with the guiding principles of the department and the law.

Requirements

• Detail orientated, highly organized and a driven team player.
• Ability to manage multiple projects and deadlines simultaneously, accurately, and quickly.
• Ability to master use of WGBH enterprise-wide systems (Workday, PFAT, PIM, Adaptive).
• Ability to keep attention to detail simultaneously with attention to the larger component parts.
• Experience with Excel a must.
• Ability to work in a deadline-driven environment.
• Ability to make ethical decisions and act with integrity.
• Ability to produce accurate and timely work products when working under pressure.
• Ability to maintain confidentiality and exercise appropriate discretion with information.
• Bachelor’s degree required or work equivalent experience, and at least 4 years of related experience.
• Prior experience (at least 4 years) in grants management or research administration.

Nice To Haves

• Nonprofit experience.
• Knowledge of financial/accounting systems is preferred although not required.

Responsibilities

• Represent the Project Finance department as a partner and collaborator with production and business units to facilitate the smooth operations and management of restricted funding. This generally includes participating in meetings with the units, addressing any funder’s or business unit’s questions or concerns about restricted funding, and applying WGBH policies as they relate to restricted funding.
• Review terms and conditions and any other grant requirements highlighting areas that may affect project scope of work, timeline, compliance needs, or the organization’s or unit’s acceptance of an award prior to submission; this may include making decisions on behalf of the department on how to proceed in the proposal.
• Manage and support the proposal submission process as needed: identify and establish internal and external deadlines; help build, review and comment on budgets, cash flows, and payment schedules; coordinate and collect additional or external documentation for submission; gather, prepare and review all documents prior to submission; confirm and ensure additional reviews of proposals have been done.
• Manage and support the post-award process: maintain award records, monitoring program and financial progress against deliverables, review financial reports, allocating expenses, coordinates and manages award amendments with unit and Legal, work with the Grants Financial Analyst and Accounting on properly accounting for grant receivables and expenses.
• Using his/her knowledge and experience, works independently to respond to internal and external funding or grants management questions.
• Manage departmental functions and help drive department policies and initiatives throughout the team and assigned units.
• Provide audit support as needed for the year-end financial statement, Uniform Guidance Single Audit and others, if necessary.
• Other duties as assigned and as capacity permits, which may include short-term or long-term projects including additional coverage of duties for others as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level