Project Development Coordinator for Capital Contracts

City of New York•Flushing, NY

16h•Onsite

About The Position

The Capital Division at NYC Parks is responsible for managing the design, construction, and administration of capital projects to expand, improve and revitalize these public spaces. These designs impact neighborhood growth, public health and fun in communities throughout the five boroughs of New York City. Major Responsibilities - Under general direction, with latitude for independent initiative, assist the Contracts and Procurement Directors and Agency Chief Contracting Officer (ACCO) for Capital Projects, in all aspects of the procurement process for the Agency’s $500 million Capital program. - Conduct background checks including reviewing financial data of prospective contractors, consultants and subconsultants. - Prepare Contractor Approval documents as required. Prepare questionnaires and updates, issue and track requirements for compliance with Local Law 1, issue Requests for Proposals or Invitations for Bids and conduct and attend review panels. Prepare documents for registration with Comptroller’s Office. - Utilize Procurement and Sourcing Solutions Portal (PASSPort) for annual vendor performance evaluations as required. - Research and prepare complex tabulation sheets, work orders, change orders, award letters and other correspondence. - Prepare written reports and contract summaries by collecting and summarizing information and trends. - Process registrations through the City’s Financial Management System (FMS) and PASSPort. - Review contract change orders and overruns, and work with project management staff to facilitate processing. Coordinate all aspects of change order processing through Comptroller registration, including but not limited to tasks in PASSPort and FMS. - Create and maintain accurate records. - Serve as a liaison with the Mayor’s Office of Contract Services, the NYC Comptroller’s Office and other oversight agencies as necessary, and assist the Division Directors, as well as the ACCO, with additional tasks and duties.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

Assist the Contracts and Procurement Directors and Agency Chief Contracting Officer (ACCO) for Capital Projects, in all aspects of the procurement process for the Agency’s $500 million Capital program.
Conduct background checks including reviewing financial data of prospective contractors, consultants and subconsultants.
Prepare Contractor Approval documents as required.
Prepare questionnaires and updates, issue and track requirements for compliance with Local Law 1, issue Requests for Proposals or Invitations for Bids and conduct and attend review panels.
Prepare documents for registration with Comptroller’s Office.
Utilize Procurement and Sourcing Solutions Portal (PASSPort) for annual vendor performance evaluations as required.
Research and prepare complex tabulation sheets, work orders, change orders, award letters and other correspondence.
Prepare written reports and contract summaries by collecting and summarizing information and trends.
Process registrations through the City’s Financial Management System (FMS) and PASSPort.
Review contract change orders and overruns, and work with project management staff to facilitate processing.
Coordinate all aspects of change order processing through Comptroller registration, including but not limited to tasks in PASSPort and FMS.
Create and maintain accurate records.
Serve as a liaison with the Mayor’s Office of Contract Services, the NYC Comptroller’s Office and other oversight agencies as necessary, and assist the Division Directors, as well as the ACCO, with additional tasks and duties.