Project Cost Coordinator

Hillpointe

8d•Remote

About The Position

WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution. Built on its long and proven track record of real estate development, the firm’s investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success. PROJECT COST COORDINATOR Construction Accounting: Process and manage accounts payable for one entity at first, then possibly multiple entities to include the following: Be responsible for all accounting tasks that are needed to make sure accounts payable are processed in an efficient and timely manner and applicable supporting documentation is attached for verification of expenses using Infor Software. Code invoices, expense reports, vouchers, check requests and other similar items with correct codes, conforming to standard procedures in entering data into the financial system. Prepare and manage all invoices daily and send out for approval. Manage all vendor correspondence via email or phone, evaluating and reconciling all vendor statements. Act as the Point of Contact for all vendors on the assigned project. Coordinate with Project Managers and with the Hillpointe Construction office for payment needs. Provide all vendors with the Notice of Commencement and verify all insurance information is on file. Update vendor billing templates and requirements as necessary. Monitor all calls by vendors and address all issues in scheduling and disbursing accounts payable. Manage and verify all expense reports ensuring their compliance with company policies. Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers. Evaluate all accounts payable balances and resolve all issues regarding unpaid invoices. Receive, research, and resolve routine internal and external inquiries concerning account status. Maintain vendor records electronically and completes vendor credit applications when needed. Coordinate site utility set up and hand off. Accounting: Review construction project invoices for accuracy. Support the obtaining and management of bonds as needed for our construction group. Reconcile weekly all ongoing submitted construction project draw packages to affirm payments with vendors. Input payable invoices related to the draw packages or potential projects. Ensure a steady cash flow by generating, auditing and sending invoices promptly. Support the monthly preparation of the percent complete schedule. Send weekly lists of approved checks to Hillpointe Construction. Review all invoices for proper allocation to specific offices.

Requirements

Independent, hands-on individual with a positive “can do” attitude.
Self-motivated, quick learner who is driven to take initiative.
Individual who promotes a culture of collaboration and continuous improvement across diverse teams.
Highly organized with the ability to multi-task.
Comfortable in an entrepreneurial, fast paced and quickly changing environment.
Focused on continuous improvement of process and operational flow.
Strong attention to detail, goal-oriented and continuously exploring ways to improve efficiencies.
Desire to grow in responsibility as company grows.

Responsibilities

Process and manage accounts payable for one entity at first, then possibly multiple entities
Be responsible for all accounting tasks that are needed to make sure accounts payable are processed in an efficient and timely manner and applicable supporting documentation is attached for verification of expenses using Infor Software.
Code invoices, expense reports, vouchers, check requests and other similar items with correct codes, conforming to standard procedures in entering data into the financial system.
Prepare and manage all invoices daily and send out for approval.
Manage all vendor correspondence via email or phone, evaluating and reconciling all vendor statements.
Act as the Point of Contact for all vendors on the assigned project.
Coordinate with Project Managers and with the Hillpointe Construction office for payment needs.
Provide all vendors with the Notice of Commencement and verify all insurance information is on file.
Update vendor billing templates and requirements as necessary.
Monitor all calls by vendors and address all issues in scheduling and disbursing accounts payable.
Manage and verify all expense reports ensuring their compliance with company policies.
Maintain and update all accounts payable data, as well as ensure accuracy in general ledgers.
Evaluate all accounts payable balances and resolve all issues regarding unpaid invoices.
Receive, research, and resolve routine internal and external inquiries concerning account status.
Maintain vendor records electronically and completes vendor credit applications when needed.
Coordinate site utility set up and hand off.
Review construction project invoices for accuracy.
Support the obtaining and management of bonds as needed for our construction group.
Reconcile weekly all ongoing submitted construction project draw packages to affirm payments with vendors.
Input payable invoices related to the draw packages or potential projects.
Ensure a steady cash flow by generating, auditing and sending invoices promptly.
Support the monthly preparation of the percent complete schedule.
Send weekly lists of approved checks to Hillpointe Construction.
Review all invoices for proper allocation to specific offices.