Project Coordinator

United Bank-posted 9 months ago
Full-time • Entry Level
Daphne, AL
Credit Intermediation and Related Activities
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The Project Coordinator supports the planning, execution, and monitoring of construction, renovation, and general facilities projects in bank locations. This role is responsible for coordinating schedules, resources, and communications between internal teams, vendors, and contractors. Project Coordinator ensures projects progress smoothly, stay on schedule, and meet quality and compliance standards.

  • Assist in the planning and scheduling of facility projects, ensuring alignment with project timelines and budgets.
  • Coordinate day-to-day activities between contractors, vendors, and internal teams.
  • Monitor project progress, track milestones, and report on project status to the Project Manager.
  • Maintain accurate records of project plans, permits, invoices, and other documentation.
  • Prepare and distribute progress reports, meeting minutes, and updates to stakeholders.
  • Assist in drafting proposals, contracts, and agreements for project-related activities.
  • Serve as a point of contact for contractors and vendors to address queries, schedule work, and ensure adherence to project requirements.
  • Monitor contractor and vendor performance, escalating issues as needed.
  • Facilitate on-site visits and inspections.
  • Assist in ensuring projects comply with local building codes, safety regulations, and banking industry standards.
  • Coordinate inspections and ensure all necessary permits are obtained and up to date.
  • Verify that work is completed according to specifications and quality standards.
  • Track project resources, including equipment, materials, and personnel.
  • Order supplies and coordinate deliveries to project sites.
  • Assist in managing project budgets by tracking expenses and providing regular updates.
  • Support the Project Manager in resolving project issues and conflicts.
  • Facilitate team meetings and coordinate cross-departmental collaboration.
  • Provide administrative support, including scheduling, preparing presentations, and maintaining project calendars.
  • May require occasional evening or weekend availability for project deadlines or urgent matters.
  • Any other duties assigned by Management.
  • Bachelor's degree in Business Administration, Construction Management, Facilities Management, or related field; or, 5+ years of related experience in project coordination, preferably in construction or facilities management within banking or financial services sector.
  • Proficiency with project management tools and software (e.g., MS Project, Trello, or similar platforms).
  • Knowledge of construction processes, building codes, and safety regulations.
  • Familiarity with budgeting and cost tracking tools.
  • Strong organizational and time-management abilities.
  • Excellent verbal and written communication skills.
  • Ability to multitask and work in a fast-paced environment.
  • Problem-solving and decision-making skills with attention to detail.
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