Project Coordinator

PPC Partners • East Troy, WI

74d

About The Position

This role of Project Coordinator will provide administrative support to the Department. The role is to be the link between the field technicians and the project manager. This role will assist with various office tasks: Administrative focused tasks, Customer Submittals & Reporting, data entry for project creation and updates throughout the project lifecycle and misc. projects.

Requirements

• High school diploma required; higher education preferred
• 2+ years customer service experience required
• Project coordinator experience preferred
• Proficient in Microsoft Office (Word and Excel)
• Strong communication skills, both verbal and written
• Detail-oriented with a high capacity for multitasking
• Strong Customer Service Skills
• Desire to actively contribute to a team environment
• Positive safety attitude and personal integrity - both are non-negotiable
• Exemplify Company values
• Competence to keep personnel information strictly confidential
• Strong interpersonal skills; ability to interact and with all levels of the company at field sites and offices, and effectively deal with vendors, customers and regulatory agencies
• Professional and positive attitude toward responsibilities and coworkers

Responsibilities

• Assist in phone coverage and associated communications between customers, vendors, supervisors, project managers and field personnel
• Enter jobs/job information into accounting system
• Compiles needed information for material purchases, submittals, O & M manuals, etc. per PM request
• Pull permits for worksites as well as request inspections
• Type up Proposals/Service Agreements as needed
• Assist with ordering equipment for jobs
• Print plans/specs/etc. as needed
• Help schedule and facilitate job take-off meetings
• Assist with job close out documentation
• Maintain required records for supervisor and/or department. Maintain filing systems. Photocopy documents as required.
• Ensure routine work items (daily, weekly, monthly data reports or similar items) are completed in a timely manner.
• Follow up and expedite late items. Perform additional assignments per direction.
• Coordinate branch meetings/banquets and special projects as needed by the branch.
• Any coordination issues which cannot be resolved are elevated to the project manager (escalation).
• Communication effectiveness, conflict management and build rapport with field employees.

What This Job Offers

• Industry: Specialty Trade Contractors
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees