Project Coordinator

$45,000 - $45,000/Yr

Melink Corporation - Milford, OH

Full-time - Entry Level

Milford, OH

11-50 employees

Machinery Manufacturing

About the position

The Project Coordinator will support the Associate Project Managers in the planning, execution, and successful completion of projects within the Melink Intelli-Hood business unit. This role is essential for ensuring timely project delivery and maintaining strong relationships with subcontractors and clients. The position is based in Milford, OH, and offers a hybrid work environment.

Responsibilities

• Assist the Project Management Team in all phases of project execution, ensuring timely and successful completion.
• Organize and support 'pre-sale' survey activities to help prepare project groundwork.
• Manage customer order entry to ensure accurate and timely processing.
• Collect, organize, and maintain essential subcontractor documentation, including Master Provider Agreements, Certificates of Insurance, and Form W-9.
• Gather and submit customer-required safety and security clearance documentation.
• Schedule technicians independently and in collaboration with Associate Project Managers, optimizing for efficiency and project needs.
• Assemble project closeout packages, ensuring all necessary information is collected and organized.
• Facilitate the submission of closeout packages to customers.
• Attend client and contractor meetings to address and resolve project-related issues.
• Prepare and deliver progress reports, proposals, and requirements documentation as required.
• Foster and maintain strong subcontractor relationships to support long-term collaboration and partnerships.

Requirements

• Associate degree or one to two years related experience and/or training; or equivalent combination of education and experience.
• Ability to write reports, business correspondence, and process documents.
• Ability to effectively present information clearly and confidently to groups including clients, internal teams, and customers.
• Ability to solve practical problems and deal with a variety of variables.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Must have superior customer service skills, including excellent written and verbal communication skills, high emotional intelligence, positive attitude, and a service leadership philosophy.
• Proven problem-solving record desired.
• Able to demonstrate a high level of integrity, and a penchant for high quality.
• Must possess a strong work ethic and a high level of self-accountability.
• Must be proficient in Microsoft Office Suite.
• Experience with SAP is a plus.

Nice-to-haves

• Experience with SAP