Project Coordinator (Administrative Analyst/Specialist - Exempt II, Range 3) - Office of Research and Sponsored Programs

Project Coordinator • San Francisco, CA

6d • Onsite

About The Position

The Project Coordinator is responsible for leading, evaluating, implementing, and focusing on the program development and sustainability responsibilities. The coordinator also ensures the project meets policy or compliance interpretation aligned with the grant administration. Specifically, the coordinator plans, implements, executes and reports academic, career, campus, and employment-related instruction and activities to meet the requirements of U.S. Department of Education – Transition and Postsecondary Programs for Students with Intellectual Disabilities (TPSID) grant and the State Department of Rehabilitation. In addition, the Project Coordinator will work with Inclusion students to design career and academic trajectories and develop and engage in employment-related activities and experiences based on inclusion students' academic courses at SFSU. The Project Coordinator will also work with peer mentors to support inclusion students to meet these academic, career, campus, and employment-related activities. The Project Coordinator is supervised by the Project Director who will guide them in providing guidance and directions to inclusion students and peer mentors. Under the guidance of the Project Director, the Project Coordinator collaborated with the California State University, Northridge team to collect and analyze data as well as coordinate with other agencies (e.g., school districts, the Golden Gate Regional Center) to facilitate the support and services for each student’s individual strengths and needs. This position is a temporary position for five years and does not grantee a permanent status after five years per provision 9.39.d of the collective bargaining agreement. This position may end on or before 5 years due to operational needs.

Requirements

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
• This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Independent performance of varied or specialized administrative and analytical duties and/or service as a program administrator.
• Work is reviewed against goals and involves independently planning and performing research and participating in the development, alteration, implementation, and evaluation of the organizational unit's and/or program's policies and procedures.
• Contribution to the completion of broader and more complex organizational or program projects and goals.
• Often provides project leadership or represents the work unit on key projects within and outside the organization.
• Accountable for own work results which are reviewed for soundness of judgment.
• Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised.
• Policies and practices referenced for guidance.
• Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
• Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required.
• Work requires coordination with individuals at all levels within the organization.
• As needed, acts as a representative to outside entities.
• As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Nice To Haves

• A Master’s degree in special education or related fields (e.g., speech, language, and hearing sciences, occupational therapy, physical therapy, school psychology, public health)
• Working/teaching experiences with people with intellectual and developmental disabilities (e.g., K-12 students, young adults) and their families
• Working experiences with disability-related organizations and agencies (e.g., regional centers, Department of Rehabilitation, Independent Living)
• Skills and knowledge with evidence-based practices to promote inclusion in academic, employment, and community settings
• Strong communication and coordination skills
• Ability to work as a team and supervise peer mentors
• Proficient skills in project management and organizational tools (e.g., Microsoft, Google products, Canvas)
• Working experiences with secondary transition aged students
• Working experiences at an inclusive postsecondary education program

Responsibilities

• Project Coordination
• Leading, evaluating and implementing requirements set by the Department of Education TPSID grant
• Leading, evaluating and implementing requirements set by the Department of Rehabilitation (DOR) San Francisco Office and State Office
• Leading, evaluating and implementing the coordination with the College of Professional & Global Education (CPaGE)
• Hiring peer mentors/project staff
• Registering students
• Other logistical coordination
• Leading, evaluating and implementing the coordination with local transition programs (e.g., SFUSD, OUSD, Albany)
• Leading, evaluating and implementing the coordination with regional centers (e.g., Golden Gate Regional Center)
• Planning, recruiting, reviewing, interviewing, accepting new applicants
• Leading, evaluating and implementing campus partnerships for academic, career, and social opportunities
• Evaluating a record of students’ progress and materials (e.g., career goals indicated in IPE, course history, grades)
• Planning, leading, and evaluating orientations with students and families
• Planning, leading, evaluating and implementing the hiring of peer mentors and managing peer mentors’ reporting hours – setting up hiring process with collaboration with CPaGE
• Communicating with families and other supporters to create a sustaining a network of support to facilitate consumers’ employability after leaving the university
• Updating and manage the Inclusion Pilot Project websites: CPaGE
• Updating the Project To-Do list
• Academic Coordination
• Planning, leading, evaluating and implementing the academic coordination for the students
• Communicating with instructors who teach courses aligned with students’ IPE
• Providing academic counseling (e.g., finding out what courses) based on students’ IPE
• Career Coordination
• Planning, leading, evaluating and implementing the career counseling and coordination
• Locating/developing career opportunities (e.g., career exploration, career development, volunteer, paid/unpaid internship) on campus and off-campus
• Facilitating students to communicate with potential employers
• Supporting consumers with job shadowing and job exploration
• Practicing interview skills
• Planning and implementing career development activities and monitoring progress and outcomes
• Once a week for two hours on campus – Although the format (1:1, small group, whole group), the length of time, and the frequency may be adjustable based on the needs and schedules, we want to start with this format first.
• Supporting students to create employment-related materials (e.g., resume, profile, portfolio, business card)
• Social Coordination
• Planning, leading, evaluating, and implementing social opportunities on campus
• Supervising peer mentors to update the project’s social media (e.g., Facebook, Instagram) and other websites (CPaGE, Google Sites)
• Facilitating Inclusion students to join student organizations on campus

Benefits

• Medical
• Dental
• Vision
• Pension
• 401k
• Healthcare Savings Account
• Life Insurance
• Disability Insurance
• Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees