Project Coordinator - HVAC

Mesa Energy Systems • San Luis Obispo, CA

5d • $33 - $38 • Onsite

About The Position

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems. Mesa Energy Systems has an immediate need for a Project Coordinator. As a Project Coordinator, you will be responsible for retrofit and automation jobs. You will work closely with the Project Manager and Superintendent and provide updates and attend scheduling meetings.

Requirements

• Bachelor's degree in business administration or equivalent work experience.
• A minimum of three (3) years’ experience in back-office support in the Construction field.
• Strong background with Construction forms and permits necessary.
• Strong administrative skills.
• Computer literate in Microsoft Products.
• Excellent verbal and written communication skills.
• Ability to coordinate and work well with others.
• Ability to work independently or as member of a team.
• Ability to adapt to ever changing priories.

Responsibilities

• Set up all retrofit and automation jobs
• Scheduling person – work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in SharePoint.
• Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
• Coordinates purchase of necessary supplies, equipment and services from appropriate sources.
• Maintain and follow a strong safety program.
• Issues and enters all PO’s and subcontracts required for retrofit projects.
• Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts.
• Reviews and approves vendor and subcontractor invoices monthly.
• Enters all retrofit weekly timecards and manages payroll issues with the payroll department.
• Liaison with payroll department for all certified payroll issues.
• Processes all required permits and pulls in person from cities as needed.
• Prepares and submits certificates of insurance.
• Prepares Submittal Manuals as required.
• Payment & Performance Bonds if required by customer.
• Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
• Initiate Warranty Letters when required.
• Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
• Assists the Project Manager with WIP Reports for the end of the month review.
• Supports all Project Managers with daily requirements.

Benefits

• We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees