Project Coordinator

JobsOhio•Columbus, OH

1d•Onsite

About The Position

The Project Coordinator is a member of the project team responsible for project activities and tasks of varying size and complexity. Project coordination can range from administration (maintenance of project documentation, plans, and reports), quantitative analysis, to client interaction. The Project Coordinator will support JobsOhio, JobsOhio Network, and Ohio Department of Development (DOD) on all project management activities through effective collaboration and communication. JobsOhio’s project coordinator team is responsible for quality control related to project pipeline and processes, as well as data analysis on projects and program portfolio. The Project Coordinator is responsible to assist the team by ensuring the project process is adhered to and the software system (Salesforce) is appropriately utilized.

Requirements

Proficient in Microsoft Office products (Word, PowerPoint, Excel)
Strong analytic skills and attention to detail
Self-motivated and quick aptitude
Exhibit and maintain a high level of professionalism
Demonstrate exceptional customer service skills, particularly during challenging conversations and situations
Strong communications skills (both verbal and written)
Ability to pivot comfortably as daily priorities shift
Bachelor’s degree preferred, with a background in planning, development, real estate, business, or related field

Responsibilities

Assists in all phases of a project, from intake, vetting, planning, execution, through the end of the project
Monitors the creation of projects and collaborates with entire team
Performs due diligence which includes, but isn’t limited to, project and company eligibility, business viability, legal/financial/environmental liabilities, etc. Due diligence is conducted at several points in the project process including as the project manager prepares structuring the deal with incentives
Runs return on investment (ROI) calculations for each project – ensuring incentive offers adhere to JobsOhio’s investment philosophies
Conducts thorough reviews of project records in preparation for incentive review and approval meetings. Works with project managers to ensure complete and accurate records prior to any incentive offer meetings.
Assists in offer review meetings by taking attendance, project notes (approvals, denials, discussion, next steps, etc.) and other project-related information as needed
Writes incentive offer letters to be sent to client companies, ensures letters are executed by the DOD Director, JobsOhio President and CEO, and sent to the client
Monitors active offers made to companies and coordinates follow-up with project managers
Releases applications to companies, while assisting with any questions or issues during the application phase to ensure quick and successful submission
Once the company submits the application, the Project Coordinator performs a thorough review of the application, submitted forms, legal/financial history questions, etc. to ensure the company, and project, meets all eligibility requirements and standards to qualify for incentives
Tracks all approval bodies (Tax Credit Authority, Controlling Board, JobsOhio’s Independent Review Panel, Investment Committee / Board)
Communicates dates and deadlines to the project team
Coordinates the approval meeting agendas with appropriate project manager and DOD
Once project incentive is approved, the Project Coordinator is responsible for communication and updating Salesforce
Responsible for monitoring DOD agreement activity and coordinating with the company as appropriate
Responsible for drafting all JobsOhio grant agreements, coordinating the redlining process with the company, JobsOhio General Counsel, and project team), and ensuring final agreement is executed in a timely manner
Coordinates and conducts hand off call with company, project team, and JobsOhio Project Performance Team
On a monthly-basis, coordinates with general counsel and marketing team to ensure information related to each executed agreement is reported on the JobsOhio website
Coordinates with project manager to ensure projects are moving through the pipeline toward closure
Ensures the accuracy of JobsOhio’s Core Metrics, the organization’s primary performance measure
Creates, runs, and delivers accurate and timely reports (e.g., weekly project, program, metric, etc.) for the project team
Drafts guidelines, program summaries, manuals, and develops instruction sheets and checklists
Provides analysis of programs and project data including but not limited to previous and current program commitments per job, project, and cluster
Ensure Salesforce is utilized across the team and reflects current business processes
Performs special projects and other duties as assigned
Attends meetings including but not limited to: JobsOhio and Network Project Managers training meetings, JobsOhio and Network weekly calls, Approval body meetings
May require travel within the state of Ohio