Project Coordinator � Civil Construction

Petticoat-Schmitt • Jacksonville, FL

1d • Onsite

About The Position

At Petticoat-Schmitt Civil Contractors, Inc., we dont just build infrastructure we build life-changing infrastructure. As a privately owned, employee-owned civil contracting firm, we perform work across public and private markets, specializing in site development, underground utilities, roadway, and water/wastewater treatment plant construction throughout the Southeast. Were seeking a Project Coordinator to support our Project Management team by providing essential contract administration, documentation, and day-to-day project support. This role is ideal for a highly organized, detail-driven professional who thrives in a fast-paced construction environment and takes pride in keeping projects compliant, organized, and moving forward.

Requirements

• Prior experience in construction administration, project coordination, or contract support preferred.
• Familiarity with subcontracting, purchasing, and construction documentation processes.
• Ability to analyze contract documents, scopes, and vendor terms.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Ability to work independently and collaboratively with project teams.
• Professional demeanor and commitment to accountability and accuracy.

Responsibilities

• Contract Administration & Documentation
• Receive, organize, and process all contract documents with clients and owners.
• Prepare, track, and maintain project documentation including, but not limited to: Performance and payment bonds Certificates of insurance Certified payroll Notices to owners EEO documentation
• Set up and manage complete project contract files, ensuring all documents are properly executed, tracked, and maintained.
• Subcontracts, Vendors & Compliance
• Prepare, expedite, and track purchase orders, subcontracts, submittals, and vendor agreements.
• Work closely with Project Managers to clarify and define subcontractor and material vendor scopes.
• Analyze vendor quotes, submittals, and purchase order terms and conditions.
• Track submittals to ensure compliance with contract requirements and timelines.
• Ensure subcontractors and vendors have proper insurance certificates and required bonds prior to mobilization.
• Project Support & Coordination
• Assist Project Managers with contract-related items including RFIs, pay applications, invoice approvals, lien releases, and close-out documentation.
• Maintain project management databases related to subcontractors, vendors, material specifications, and best management practices.
• Participate in project handoff meetings and job planning meetings.
• Provide ongoing administrative and coordination support to Project Managers and field leadership.
• Jobsite & Operational Support
• Provide jobsite assistance as needed, including coordination of: Jobsite trailers, utilities, and port-o-lets Trash containers and laydown yards Water outage notices Accident and incident reports Off-duty officers Material orders and logistics Out-of-town per diem accommodations
• Support communication and coordination between office and field teams.
• Continuous Improvement & Professionalism
• Seek opportunities to improve procedures related to tracking, communication, and efficiency.
• Maintain required training and participate in continuing education (minimum of 5 hours annually).
• Represent Petticoat-Schmitt professionally with clients, vendors, and partners.
• Serve as an ambassador of the company and uphold the Petticoat-Schmitt Code of Conduct.

Benefits

• Competitive pay based on experience.
• Monthly Safety Bonus when the company is recordable-incident free.
• Comprehensive Health Coverage Options, including a 100% company-paid High Deductible Health Plan (employee-only coverage).
• Dental, Vision, Short-Term and Long-Term Disability, and Accident Coverage.
• Up to $50,000 employer-paid life insurance.
• 401(k) with 100% company match on the first 4%.
• PTO and Paid Holidays available.
• Training and professional development opportunities.
• Employee-Owned (ESOP): Every team member has a direct stake in the companys success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees