Project Coordinator
About The Position
The Port of Skagit is seeking an organized and detail-oriented Project Coordinator to support capital improvement and facilities maintenance projects across Port properties. This position works closely with the Capital Projects Manager to help coordinate project documentation, scheduling, communication, and tracking throughout the lifecycle of construction and maintenance projects. This role is ideal for someone who enjoys organizing complex information, coordinating with multiple stakeholders, and helping projects move forward smoothly. You will play an important role in supporting projects that improve infrastructure across Port facilities including the airport, marina, and business parks. What You’ll Do As a Project Coordinator, you will provide administrative and technical coordination support for capital improvement and facilities maintenance projects. This may include organizing project files, tracking schedules and compliance requirements, preparing meeting notes and status reports, and coordinating communication between Port staff, consultants, contractors, and other stakeholders. You will assist with project setup, procurement documentation, contract compliance tracking, and invoice processing while maintaining organized project records in accordance with public agency requirements. The role may also involve supporting environmental permitting documentation, assisting with grant reporting, and helping track project-related financial and compliance information. This position may also support small works construction projects by assisting with contractor solicitation, tracking project schedules and documentation, conducting site visits to observe project progress, and helping ensure projects meet Port policies and applicable regulatory requirements. What We're Looking For We are looking for someone who enjoys working with details, coordinating moving parts of projects, and supporting teams that deliver complex infrastructure improvements.
Requirements
- High school diploma or equivalent
- Two (2) or more years of administrative or project support experience
- Strong organizational and recordkeeping skills
- Proficiency in Microsoft Word, Excel, Outlook, Teams, and PowerPoint
- Valid Washington State driver’s license (must be insurable)
Nice To Haves
- Bachelor’s degree in Project Management or a related field
- Experience supporting capital projects, construction, or public agency projects
- Experience using project management or project tracking software
- Familiarity with project documentation, permitting, or procurement processes
Responsibilities
- Organizing project files
- Tracking schedules and compliance requirements
- Preparing meeting notes and status reports
- Coordinating communication between Port staff, consultants, contractors, and other stakeholders
- Assisting with project setup, procurement documentation, contract compliance tracking, and invoice processing
- Maintaining organized project records in accordance with public agency requirements
- Supporting environmental permitting documentation
- Assisting with grant reporting
- Helping track project-related financial and compliance information
- Assisting with contractor solicitation
- Tracking project schedules and documentation
- Conducting site visits to observe project progress
- Helping ensure projects meet Port policies and applicable regulatory requirements
Benefits
- Medical, Dental, and Vision Insurance
- Life and Long-Term Disability Insurance
- Washington State PERS Retirement Plan
- Deferred Compensation Plan
- Employee Assistance Program (EAP)
- 11 Paid Holidays plus PTO (initially accrues at 192 hours per year)
- Wellness Program reimbursements
- Employer-provided clothing/uniforms and boot allowance, where applicable
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
