Project Coordinator

Sewanee University of the South-posted about 2 months ago
Full-time • Entry Level
Sewanee, TN
501-1,000 employees
Educational Services
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Assist in the management and coordination of work related to Facilities Management (FM) projects under the direction of the Assistant Vice President (AVP), Facilities Management, and working directly with FM Project Managers. This position works with considerable independence and self-direction. Only the general direction and scope of the work to be accomplished are discussed with the supervisor. The staff member is expected to independently carry out position duties and understand what is expected and how to do it.

  • Work with the project team, project managers, contractors, architects, engineers, consultants, and other stakeholders to help implement project goals from planning through completion
  • Act as the owner's representative for new construction, deferred maintenance, and renovation projects
  • Review and oversee various aspects of projects and provide direct assistance to ensure timely project execution and goal achievement
  • Budget monitoring - tracking expenses, allocations, and balance to completion
  • Coordinate with Facilities Management staff to ensure that payments to vendors and contractors are accurate and on time
  • Prepare budget reports as requested.
  • Assist with procuring materials and other items as necessary for completing project goals,
  • Obtain vendor proposals as directed for owner-contracted work
  • Prepare and manage contract and purchase order documents for the project
  • Communicate with vendors and contractors regarding product specifications, delivery, and installation options
  • Coordinate with project managers and other project stakeholders following project execution
  • Keep all project information organized and filed electronically (with paper records as required)
  • Other duties and tasks as may be assigned by Facilities Management Administration
  • Development and delivery of capital projects, including building renovations, new construction, and infrastructure improvements, from programming through construction and project close-out.
  • Must be able to read and interpret construction documents, perform takeoffs, develop estimates, and formulate budgets.
  • Ability to read construction blueprints.
  • The ability to review design documents for compliance is required.
  • Knowledge and experience in the renovation of buildings, including building systems, design processes, and multiple methods of project delivery.
  • Excellent communication and time management skills,
  • Highly organized and detail-oriented with a passion for ensuring projects proceed efficiently and effectively.
  • Ability and desire to work collaboratively with all stakeholders to ensure successful project execution,
  • Ability to identify, diagnose, and solve problems quickly,
  • Working knowledge of construction and construction processes,
  • Ability to multitask and function effectively in emotionally sensitive and high-pressure situations,
  • Good judgment and ability to work consistently, efficiently, and independently to complete assigned tasks in a timely manner,
  • Proficient and demonstrated knowledge of computer systems, including Microsoft Office, Google, and Smartsheet, is preferred.
  • Valid Tennessee Driver's License required
  • Normal mobility and the ability to move around construction sites and
  • Lift and carry 50 lbs, including up and down stairs.
  • Must be able to stand for extended periods of time
  • Must be able to walk for extended periods of time
  • Must be able to climb (many stairs, ladders)
  • Must be able to crawl and or kneel
  • Must be able to push and/or pull objects
  • Must be able to navigate steep and rough terrain
  • Must be able to use feet for repetitive tasks
  • Must be able to use hands for repetitive tasks
  • Must be able to lift up to 10 pounds (Sedentary work)
  • Must be able to carry up to 10 pounds (Sedentary work)
  • Must be able to lift between 11-20 pounds (Light work)
  • Must be able to carry between 11-20 pounds (Light work)
  • Must be able to lift between 21-50 pounds (Medium work)
  • Must be able to carry between 21-50 pounds (Medium work)
  • A bachelor's degree in construction management is preferred; education and experience may be substituted with a minimum of 5 years' experience in construction, project, or related field.
  • Knowledge of building codes and ADA requirements is preferred.
  • Familiarity with all phases of project delivery, from planning and design through construction and move-in, is preferred.
  • Preferred AutoCAD and/or REVIT software knowledge.
  • Other jobs require certifications as needed when needed.
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