Project Coordinator
About The Position
This position will be responsible for many of the administrative tasks after a project has been sold, from generating and entering purchase orders, coordination of delivery, managing customer expectations, ensuring materials and personnel are coordinated, communicating with customers, following up on accounts receivables. OVERALL RESPONSIBILITIES: Coordinate activities, resources, equipment, information related to specific jobs Interface with clients to identify and define project requirements and timelines for shipments Interface with clients and vendors to issue orders, invoices and collect on past due receivables Ensure clients’ needs are met as project evolves Prepare project proposal time frames, schedule and budget Monitor and track progress of specific jobs Proactively communicate project status to all internal and external stakeholders Use project management tools to monitor working hours, budget, plans and spend Issue all appropriate legal paperwork relating to specific jobs Reconcile all completed jobs and submit for billing Follow up with the customer to ensure complete satisfaction and identify improvement opportunities Enter orders in company accounting system Prepare reports as requested Participate in company process improvement initiatives as requested by management
Requirements
- Proficient with Microsoft office products (Word, Excel, Project)
- BA/BS degree or equivalent work experience
- Fast Paced Multi-Tasker
- Strong work ethic
- Leadership qualities
- Strong organizational skills
- Ability to work with all team members to ensure on time accurate completion
Responsibilities
- Coordinate activities, resources, equipment, information related to specific jobs
- Interface with clients to identify and define project requirements and timelines for shipments
- Interface with clients and vendors to issue orders, invoices and collect on past due receivables
- Ensure clients’ needs are met as project evolves
- Prepare project proposal time frames, schedule and budget
- Monitor and track progress of specific jobs
- Proactively communicate project status to all internal and external stakeholders
- Use project management tools to monitor working hours, budget, plans and spend
- Issue all appropriate legal paperwork relating to specific jobs
- Reconcile all completed jobs and submit for billing
- Follow up with the customer to ensure complete satisfaction and identify improvement opportunities
- Enter orders in company accounting system
- Prepare reports as requested
- Participate in company process improvement initiatives as requested by management
Benefits
- Competitive Salary and Bonus Structure
- Generous Paid Time Off
- Medical, Dental, and Vison Benefits
- 401K with Company Match
- Company HSA Contribution
- Professional Growth Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
