Project Coordinator - Federal Planning
About The Position
INTEGRATED DESIGN & ADVISORY + FEDERAL PLANNING PRACTICE At Michael Baker International, we bring together decades of federal planning expertise and integrated design thinking to deliver innovative, high-impact solutions for our clients. Our Federal Planning Practice has supported the U.S. government with award-winning services in master planning, emergency management, sustainability, and facility programming—often under tight deadlines and across the globe. Our Integrated Design and Advisory vertical enhances this foundation by uniting architecture, engineering, and strategic consulting into a powerful delivery platform. With over 850 professionals nationwide, we serve a diverse range of sectors including defense, aerospace, healthcare, higher education, and the federal government. We leverage early stakeholder engagement and cross-disciplinary collaboration—spanning MEP+S+FP engineering, planning, and advisory services—to deliver holistic, resilient, and future-ready solutions. From strategic consulting and digital twins to energy resiliency and operational continuity, our team is committed to solving complex infrastructure challenges with agility, innovation, and integrity. Together, we are shaping high-performance environments that support mission success and long-term growth for our clients. DESCRIPTION Michael Baker International is looking for a dynamic Project Coordinator to join our National Federal Planning Practice. In this role, you’ll play a key part in supporting high-profile projects for federal clients—including the Army, Air Force, Navy, and U.S. Marine Corps. You’ll interface with a passionate team of planners and project managers, contribute to meaningful work that shapes military installations and communities, and grow your career in a fast-paced, mission-driven environment.
Requirements
- Minimum of 3 years of experience providing administrative support to consulting teams.
- Excellent communication skills and strong computer skills.
- Expert knowledge of Microsoft 365 (e.g., Word, Excel, Outlook, Teams, and PowerPoint).
- Intermediate knowledge of Adobe Acrobat.
- Bachelor’s degree or equivalent work experience.
- This role requires U.S. Citizenship.
Nice To Haves
- Prior experience within the A/E/C or Federal Planning industries is preferable.
Responsibilities
- Provide day-to-day administrative and organizational support to project teams.
- Help plan, track, and update project schedules, action items, and key milestones.
- Coordinate meetings, prepare agendas and minutes, and follow up on assigned tasks.
- Maintain project documentation, files, and reporting tools to ensure information is accurate and up to date.
- Support communication among team members, stakeholders, and clients to keep projects moving forward.
- Coordinate proposal schedules, deadlines, and internal reviews to support on-time submission.
- Assist with compiling proposal content, including resumes, project descriptions, and required forms.
- Support proposal production by formatting documents, creating templates, and preparing final files for submission.
- Perform QA/QC on proposal documents for formatting, branding, compliance, and overall consistency.
- Help track action items and coordinate input from technical staff, project managers, and leadership.
- Support cross ‑ practice communication by coordinating information sharing, standardizing processes, and supporting alignment across teams.
- Provide operational support for federal contract administration, including post ‑ award setup, documentation tracking, and invoicing coordination.
- Support activities such as conference preparation, award submissions, and other external communications and recognition efforts.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
