Project Coordinator

BlueTeam Restoration-posted 12 months ago
Full-time • Entry Level
Boca Raton, FL
101-250 employees
Waste Management and Remediation Services
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BlueTeam is a U.S. based service provider offering remediation, reconstruction, and roofing services on a national basis for commercial properties. The Project Coordinator is responsible for supporting project management efforts to ensure the successful planning, execution, and completion of restoration and reconstruction projects. This role involves coordinating resources, tracking project progress, managing documentation, and maintaining communication between clients, field teams, and internal departments. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple projects simultaneously in a fast-paced environment.

  • Maintain and organize project files, ensuring all documentation (contracts, permits, RFIs, change orders, etc.) is accurate, complete, and easily accessible.
  • Track and monitor submittals, RFIs, and change orders to ensure timely responses and compliance with project requirements.
  • Ensure all documentation is properly uploaded, tracked, and managed within the company's proprietary construction management application.
  • Ensure all project activities align with established SOPs, industry standards, and company policies.
  • Support internal and external audits by providing necessary documentation and records.
  • Assist with scheduling and coordination of project timelines, including meetings, site visits, and resource allocation.
  • Track project estimates, deadlines, and key deliverables, ensuring adherence to schedules and milestones.
  • Draft and distribute project updates, reports, and meeting minutes to stakeholders.
  • Assist with vendor communications, including coordination of materials and equipment.
  • Support invoicing processes by verifying invoices against work completed and coordinating approvals with the Project Director and Project Cost Accountant.
  • Prepare presentations, spreadsheets, and reports to support the project team and leadership.
  • Collaborate with cross-functional teams to ensure seamless communication and project progression.
  • Schedule and coordinate meetings, ensuring all relevant stakeholders are informed and prepared.
  • Act as a liaison between project teams, vendors, and clients, providing clear and consistent communication throughout the project lifecycle.
  • Ensure accurate tracking and updating of all project documentation, estimates, deadlines, and milestones within the company's proprietary construction management system.
  • Provide support to team members on using the system effectively for project management and documentation.
  • Associate degree; bachelor's degree preferred.
  • 3+ years of proven experience in administrative roles; construction or restoration experience a plus.
  • Strong proficiency in office software and tools (e.g., Microsoft Office Suite).
  • Excellent organizational and time management skills.
  • Detail-oriented with a high degree of accuracy in work.
  • Professional written and verbal communication skills.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Fluent in English; Spanish a plus.
  • Competitive Salary.
  • Full range of Benefits including Medical, Dental, Vision, Short Term Disability (STD), Long Term Disability (LTD), Supplemental and Voluntary Life Insurance, 401(K) with Employer Match and Paid Time Off (PTO).
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