Project Coordinator

EMCOR Group-posted 3 months ago

Cincinnati, OH

Specialty Trade Contractors

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DeBra-Kuempel Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. DeBra-Kuempel combines the expertise of two of the tri-state's oldest and most innovative companies, providing mechanical and electrical services to Cincinnati, Dayton, Columbus, Evansville, Lexington, Louisville, and the surrounding areas.

Work with Project Managers and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office, as required.
Preparing purchase orders for implementation, invoicing, and effectual communication within the organization to the proper team members involved.
Provide quality administrative support, including producing and maintaining all invoicing, spreadsheets, reports, scheduling meetings and taking minutes, and other support as needed.
Entering weekly payroll and processing new hire paperwork.
Pull and manage project permits.
Manage job cost reporting.
Prepare monthly Work in Progress (WIP) reports.
Submit billing and manage collections.
Process and submit certified payroll reports for prevailing wage projects and review subcontractor certified payroll reports for accuracy.
Performing effectively and confidently, occasionally without supervision.
Possible after-hours availability.
Minimal local travel possible.

Minimum 3-5 years of recent project coordination experience.
Minimum 2 years accounting/billing experience preferred.
Knowledge/experience within a mechanical contracting firm a plus, but not required.
Excellent proficiency in Word, Excel, PowerPoint, and other Microsoft Office software applications.
The ability and willingness to learn other software applications as required.
Knowledge/experience with Smartsheets is a plus, but not required.
Knowledge/experience of AIA forms, certified payroll, prevailing wage, State and Federal forms is required.
Strong communication and interpersonal skills, and able to interact with all levels of the organization with a positive, engaging, proactive and team-based style.
Excellent written and verbal communication skills, a team-player attitude and professional appearance are a must.
State of Ohio notary is preferred, but not required.

Knowledge/experience within a mechanical contracting firm.
Knowledge/experience with Smartsheets.
State of Ohio notary.

Competitive salary and benefits package.

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