Project Coordinator

E2 Optics • Ashburn, VA

276d

About The Position

E2 Optics is an award-winning, Woman-Owned technology integrator, headquartered in Denver, Colorado. We help clients deploy remarkably efficient solutions that are modern, turnkey, and minimize operational costs. We design low voltage solutions that seamlessly integrate audiovisual, physical security, structured cabling, and wireless solutions, including DAS and WiFi systems. Our experience spans Enterprise and Government clients within the Energy, Finance, Health Care, Higher Education, Manufacturing, Media & Communications, and Transportation industries. Our Core Values, which are built around Safety, guide our business, employees, and relationships with customers and partners. We embrace these values to be a better business and better people, while having fun in the process. As a result, we've set a new standard, and our clients have made E2 Optics one of America's largest and fastest-growing companies. The Project Coordinator provides administrative oversight of field personnel scheduling, assignments, and associated labor requirements. The Project Coordinator supports the Project Manager and Project Engineer with deliverables and general project management.

Requirements

• High School diploma or GED required; Associates Degree is preferred.
• 1-2 years of experience working in the construction industry as a project coordinator.
• 3-5 years of scheduling experience preferred.
• Demonstrated professional demeanor and communications with customers, field team, vendors, and management.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Excellent project management body of knowledge understanding.
• Proficient project controls understanding.
• Ability to work in a dynamic, fast-paced environment with deadlines.
• Easily adapt to changing situations, workflow and deadlines.
• Strong administrative, organizational, coordination skills and data analytical skills.
• Strong computer-application understanding and excellent Microsoft Excel skills.
• Competent understanding of Primavera P6 and Project Scheduling.
• Detail-oriented work structure approach with ability to coordinate with cross-functional partners.
• Quick learner: will be trained on internal project scheduling and project controls.
• Able to work independently and as a team player.

Responsibilities

• Follow safe work practices and company and client worksite policies.
• Promote Company Core Values to foster and safeguard family-centric culture.
• Attend corporate safety committee meetings monthly to ensure all safety measures are being taken and met.
• Assist program managers, project managers, and superintendents with collecting, analyzing, and summarizing data/metrics, as well as handling daily tasks.
• Attend project controls meetings to ensure incorporation of latest project controls measures are being implemented and utilized by local site project management.
• Assist P6 Master Scheduler in hours/cost analysis and provide active project data quality controls analysis support to Senior Project Manager, Project Manager and Superintendent.
• Manage timecard entries, job code tasks, and weekly job tracker updates for accuracy and compliance.
• Oversee progress invoicing and manage change order processes, including maintaining the change order tracker and processing internal changes.
• Identify areas for operational improvements, propose solutions, and assist with developing and implementing efficient practices.
• Plan and organize meetings by preparing agendas, recording minutes, and following up on deliverables.
• Create purchase orders.
• Provide reporting support to the program and project manager to create and maintain project forecasts, manpower forecasts, staffing pipeline, and project performance.
• Provide site observation reports and address issues with E2 QA/QC, Site Superintendent, Project Manager and Project Engineer, and E2 Management.
• Support project managers with procurement and logistics including obtaining quotes from vendors and distributors.
• Assist in supporting Corporate Accounting in the tracking of GMP expenses.
• Monitor and maintain current inventory levels; process purchasing orders as required; track order and investigate problems.
• Coordinate hiring and orientation training of new, supplemental Contract Employees.
• Support the new hire onboarding process and offboarding termination process.
• Provide training, coaching, development, and motivation for personnel as needed.
• Coordinate travel requests and manage changes to travel schedules as needed.

Benefits

• Competitive pay
• Opportunities for professional development and career growth.
• BICSI Training Facilities
• A supportive and inclusive work environment.
• Health, dental, and vision insurance.
• Paid time off and holidays.

What This Job Offers

• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: High school or GED