Project Coordinator

Astound Group LLC-posted 3 months ago

Full-time • Entry Level

Las Vegas, NV

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We are seeking a highly organized and detail-oriented Project Coordinator to join our Project Management team. The Project Coordinator will support multiple Project Managers in delivering projects successfully, acting as the administrative and operational backbone for our department. This role is ideal for someone eager to learn the business end-to-end, while building skills that can lead to a future Project Manager role.

Support PMs across multiple accounts, ensuring timelines, budgets, and deliverables are tracked and up to date.
Create and manage project documentation including schedules, budgets, purchase orders, change orders, and status reports.
Assist in sourcing and procuring materials and services, including obtaining quotes and managing vendor/subcontractor coordination.
Update and maintain systems such as Salesforce, NetSuite, Smartsheet, and other project management tools.
Partner with design, engineering, and production teams to anticipate challenges and resolve issues proactively.
Coordinate logistics for tradeshow, event, and installation projects, including site schedules and services.
Provide financial administration support including invoice tracking, payment applications, and reporting.
Support on problem solving, solution development, and continuous process improvement initiatives.

Prior coordination experience in commercial construction, specialty fabrication, retail rollouts, large-scale events, or tradeshow environments.
Experience supporting multiple PMs or departments simultaneously.
Familiarity with Salesforce, NetSuite, Smartsheet, Bluebeam, or other project/digital workflow tools.
Exposure to vendor/subcontractor management.
Knowledge of billing systems (e.g., GCPay, SOV management) a plus.
Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
Experience creating and managing project budgets and timelines.
Competence in Excel and other Microsoft Office tools.
Strong documentation and reporting skills with attention to detail.
Basic understanding of production and build methodologies (tradeshow/event builds, fabrication, or permanent installs).
Effective written and verbal communicator with cross-functional teams and external partners.
Problem-solving mindset with ability to work independently and collaboratively.

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

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