Project Coordinator Techaid

General Dynamics Electric Boat•New London, CT

16d

About The Position

The COLUMBIA CLASS SHIP SYSTEMS Fluids Organization is seeking a highly motivated Project Coordinator Tech Aide (P/C Tech Aide) to take on several key roles, as described below in support of the new future design development. The successful candidate will be responsible for assisting department management in the tracking and execution of daily work, as well as handling varied administrative/logistical job assignments and tasks. The ideal candidate is a strong team player who is willing to learn, take on new tasks and support teammates. Specific areas of responsibilities include: Run reports and produce data packages and/or presentations for various meetings and reviews, including completion and formatting of the reports. Monitor the organization’s cost and schedule performance using EB’s Earned Valued Management and associated business systems. Submit baseline change requests and weekly EVMS progressing for management Assist management in creating labor transfer requests (LTRs) Lead and/or participate in regularly scheduled meetings, document and complete assigned actions Lead quarterly department labor audit Contribute to various weekly metrics reports and weekly metric emails Update and Maintain Department Web Page information and points of contact Assist with dept on-boarding activities Provide backup process IT service request and providing shared drive permissions Backup coordinator for department commitment reporting and updates Backup support for another directorate PCTA’s Backup support for Administrative Aide for word processing Make travel arrangements & mange expense reports for department

Requirements

High school diploma or equivalent
1-3 years of administrative experience (demonstrated experience in managing schedules and calendars, data entry and record keeping, and preparing reports all with Microsoft Office Products (Excel & Word))
The ability to obtain and maintain a Department of Defense secret clearance
Ability to learn new methods, tools, and processes, and adapt to changing requirements
Exceptional organizational skills, with the ability to manage multiple projects simultaneously, prioritize effectively, and meet tight deadlines.
Excellent analytical abilities and problem-solving skills to identify issues, assess risks, and develop effective proactive solutions
Superior verbal and written communication skills, with the ability to convey complex information clearly to diverse audiences
High-level of attention to detail in documentation and processes to ensure accuracy and completeness
A self-starter mentality with the capacity to work independently while also contributing effectively within a team environment
Proven ability to build and maintain effective working relationships with diverse internal teams and external partners

Nice To Haves

Associates degree or higher
5+ years of technical and administrative support experience
Working knowledge of EVMS, and demonstrated ability to compile cost and schedule performance report
Word skills to include developing table of contents and linking footnotes
Excel skills to include pivot charts/tables and updating databases
Experience working in a program office or engineering office
Experience dealing with EB technical and administrative departments such as Engineering, Planning, Contracts, Finance, Legal, and Accounting
Ability to independently interface with personnel in program finance, program office, program planning organizations to compile information and develop reports
Ability to work flexible hours as required to support department objectives

Responsibilities

Run reports and produce data packages and/or presentations for various meetings and reviews, including completion and formatting of the reports.
Monitor the organization’s cost and schedule performance using EB’s Earned Valued Management and associated business systems.
Submit baseline change requests and weekly EVMS progressing for management
Assist management in creating labor transfer requests (LTRs)
Lead and/or participate in regularly scheduled meetings, document and complete assigned actions
Lead quarterly department labor audit
Contribute to various weekly metrics reports and weekly metric emails
Update and Maintain Department Web Page information and points of contact
Assist with dept on-boarding activities
Provide backup process IT service request and providing shared drive permissions
Backup coordinator for department commitment reporting and updates
Backup support for another directorate PCTA’s
Backup support for Administrative Aide for word processing
Make travel arrangements & mange expense reports for department