Project Coordinator, System Improvement Programs

Luma PR•Santurce, PR

15d

About The Position

This position is critical in assisting the project manager in overall project planning, organizing, management, supervision, coordination and administration of all capital projects work on LUMA System Improvement Programs associated with Transmission/Distribution Lines, Substations, Streetlights, Telecom facilities and associated work in order to achieve project completion on budget, on time, as per agreed scope and with proper risk and quality management. The Project Coordinators are expected to multitask and diligently handle multiple Projects competing for Resources and PM attention with competing timelines and objectives to be achieved together under a common Capital Program. This position is expected to have the ability, skills and experience to handle project coordination duties on multiple large scale and large value complex projects at the same time. This position assists and supports LUMA through the planning and delivery of project work through all phases of a new capital project. This position is responsible for assisting the project manager with effective planning and management of all phases of project. This includes interaction and collaboration with the Construction Managers, Commissioning Managers, Project Managers, HSE lead, Commissioning Lead, and Construction Leads along with all applicable support services including contract admin, finance, indigenous relations, and project management. This position is responsible for all planning, monitoring, tracking of schedules, costs, risks and quality, supervising and reporting on project deliverables including external contractors. This position will actively assist project managers to kickoff Project, manage interface with Contractors during Construction and ensure that all Project deliverables including construction is completed in accordance with Design and Contract packages.

Requirements

Degree in Engineering, Commerce, Business, B.Sc. or Registered Engineering Technologist
3 years or more in an electrical utility environment with knowledge in projects management, and /or construction management role.
Knowledge in Project Controls – scheduling, tasks development, WBS, Costs, Estimating, Risks and Reporting (to Regulatory and Federal Aid Agencies) would be an asset.
Ability to effectively communicate with all levels of the organization through various means such as email, phone, video conferencing, and in-person.
Strong ability to develop and deliver effective presentations and facilitate meetings as related to strategy, training, and collaborating with various stakeholders.
Proficient in handheld GPS usage, GIS, Computers, MS Office and Outlook applications.
Knowledge of applicable Municipal, State and Federal Legislation would be an asset.
Knowledge of LUMA Project Management and Construction Standards Manual.
Good in organizational, communication, interpersonal and leadership skills.
Proficient in MS Office Suite - Word, Excel, PowerPoint and Outlook, Resourcing management, Risk Management, Project Management Tools.
Valid Driver's License and First Aid Training is required.

Nice To Haves

Project management Professional (PMP) or similar training and experience would be considered an asset.
Experience with working on Regulated Utilities and managing project interfaces with Regulatory Commission and Independent System Operators, International Aid Agency Interfaces on Large Utility Scale Capital Programs would be an asset.

Responsibilities

Safety Oriented ensuring safe work and safety of everyone.
Apply Project Learning's, as well as monitor and collect external information on construction management, best practices and technologies creating a library of knowledge to be applied in opportunities that arise.
Attend meetings and working collaboratively on access route / site planning, selection, identifying landowner and land acquisition issues, and providing regular updates.
Ensure, evaluate and monitor the “quality” process within their area of responsibility, assuring that every aspect of their work and services meet or exceed customer expectations and are consistent with the quality goals of the company.
Assist the PM to manage and monitor the construction of all projects for scope changes and report daily on changes that can impact the project cost or schedule, issue change orders within level of authority or escalate to quickly address.
Monitor the construction of all projects for schedule changes and track progress daily identifying any issues that could delay the schedule, provide advice on course of action to maintain the schedule within authority levels or escalate to quickly address.
Monitor and audit construction and materials management documentation to ensure that the facilities are being constructed to meet the quality specifications in the contract.
Review and approve Contractor procedures for adherence to established safe practices.
Collaborate with the Construction Management Team to improve current construction standards, practices and procedures for future use
Support Project Manager oversight to ensure that Project Management Processes, Procedures, Quality Assurance and inspection programs are being adhered to.
Good interpersonal skills with strong written and oral communication skills.
A solid knowledge of Microsoft Office PC applications along with Project Management tools (MS projects, Primavera P6)
Solid Understanding of monitoring, tracking and reporting of project progress updates.
Knowledgeable about Project baselines and tracking of project progress to baselines for scope, costs and schedules.
Demonstrated ability to work in a team environment.