Project Coordinator / Real Estate & Finance Analyst

Aston Carter • Menlo Park, CA

5d • $33 - $55 • Onsite

About The Position

The Real Estate Specialist plays a crucial role in supporting the Real Estate team by managing lease expirations, transaction documentation, and reporting. The position is responsible for ensuring accurate documentation, aiding in negotiations and renewals, preparing standardized deliverables, and maintaining portfolio data integrity. This role involves cross-functional collaboration with Finance, Legal, Planning & Design, Site Operations, and external landlords/brokers.

Requirements

• Bachelor’s degree in Finance, Business, Real Estate, Economics, or related field
• Experience supporting financial, corporate, or real estate projects (3–5 years preferred)
• Strong analytical skills with the ability to interpret financial and transactional data
• High attention to detail; able to manage complex, multi‑faceted workstreams
• Comfortable operating in environments with financial, corporate, and institutional complexity
• Strong communication skills with internal and external stakeholders

Nice To Haves

• Advanced or intermediate Excel (analysis, comparisons, reporting)
• PowerPoint for executive‑level summaries
• Exposure to real estate databases, reporting tools, or contract systems is a plus

Responsibilities

• Support real estate and business initiatives through financial analysis, reporting, and project coordination
• Assist with transaction support for acquisitions, renewals, dispositions, and large‑scale portfolio initiatives
• Prepare financial comparisons, executive summaries, and analysis to support leadership decision‑making
• Coordinate with internal stakeholders (Finance, Legal, Real Estate) and external partners (brokers, consultants)
• Track project milestones, deliverables, and deadlines across multiple concurrent initiatives
• Maintain documentation, data integrity, and reporting for complex, multi‑stakeholder projects
• Support work involving corporate and financial clients, including healthcare environments where applicable

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Mid Level
• Number of Employees: 501-1,000 employees