Project Coordinator, Meetings & Events

IQVIA•Shrewsbury, NJ

6h•Remote

About The Position

Project Coordinator, Meetings & Events Position Overview: MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs – and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry. We are currently seeking an Event Coordinator to join our remote team. This position is responsible for coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion. The Events Project Coordinator works with the client, speaker, and vendors to ensure that programs being planned are executed accurately, timely and compliantly. A Project Coordinator is responsible for program execution inclusive but not limited to: sales force communication, speaker communications and scheduling, speaker travel arrangements as needed (air, hotel and ground) venue sourcing and negotiating/contracting, audio visual negotiating/contracting, invitation development, attendee recruitment/confirmation, learning material distribution, speaker expense administration, and post program material collection. To be successful in this role, It is preferred that coordinators have previous meeting coordination experience, preferably in the pharmaceutical industry.

Requirements

Excellent communication (verbal and written) and interpersonal skills
Must possess professional demeanor while working remotely and exhibit superior customer service
Exceptional organizational skills and attention to detail
Capacity to prioritize and multitask while working under tight deadlines in a fast-paced learning environment
Capability to work independently and as part of a team
Ability to acclimate to working within internal databases
Experience in Microsoft Office Suite, required – Excel, Word, PowerPoint
Associate’s degree or equivalent education and/or work experience
Minimum of 2x a month to various parts of the United States (including weekends)
Majority of travel will require air/flight(s)
Drafting, proofing & printing materials and event collateral for offsite meetings.
The candidate must be willing and able to ship, set up and dismantle all materials for meeting.
In order to be eligible for this remote position, you must reside within the country where the position is posted.

Nice To Haves

previous meeting coordination experience, preferably in the pharmaceutical industry
Experience in industry specific software such as; SurveyMonkey, Adobe E-Sign, CVENT, and Virtual Meeting Platforms is a plus

Responsibilities

Daily communication and management of all parties involved in meeting execution
Servicing Health Care Providers (HCPs) with logistical updates, event coordination, travel arrangements & post-event expense reimbursement
Adhere to state guidelines & regulations in PhRMA code guidelines and Sunshine Act
Adhere to specific client budgetary guidelines
Aid in attendee recruitment efforts
Ensure overall logistical coordination throughout lifecycle of meeting
Assist with post meeting event reconciliation
Ensure accuracy in work from initiation to completion
Onsite support to client(s), speaker and patient(s), ensuring program is executed successfully
Perform other job-related duties and tasks as assigned