Project Coordinator - Lab Moves

JLL•Mountain View, CA

2d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves - The Project Coordinator - Lab Moves at JLL is responsible for supporting the planning, coordination, and execution of laboratory relocation and lab equipment moves. This role requires strong organizational skills, attention to detail, and the ability to collaborate with cross-functional teams, clients, and vendors. The Project Coordinator - Lab Moves will assist in project management tasks, ensure project timelines are met, and contribute to the successful relocation of laboratory facilities. Daily local travel between buildings in the bay area.

Requirements

Bachelor's degree in a related field, such as Facilities Management or Science discipline.
Proven experience in project coordination or lab moves, preferably in a laboratory or scientific research environment.
Strong organizational and time management skills.
Excellent attention to detail and ability to multitask.
Strong written and verbal communication abilities.
Proficiency in project management software and tools (e.g., Microsoft Project, Smartsheet).
Knowledge of laboratory equipment handling, transportation, and safety procedures.
Ability to work effectively in a team and independently.
Strong problem-solving and decision-making skills.
Experience in working with cross-functional teams and managing stakeholders.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Nice To Haves

Knowledge of laboratory safety guidelines, protocols, and regulatory requirements is preferred.

Responsibilities

Assist in the planning, coordination, and execution of laboratory relocation and lab equipment moves.
Collaborate with project managers, scientists, researchers, and facility managers to establish project requirements and objectives.
Develop detailed relocation plans, including schedules, logistics, and resource requirements.
Coordinate with vendors, suppliers, and specialized moving companies to facilitate lab equipment transportation and installation.
Assist in the inventory and cataloging of laboratory equipment, ensuring proper documentation and labeling.
Conduct site visits to assess the current and future lab spaces, identifying potential obstacles and ensuring compliance with safety guidelines.
Assist in managing project budgets, tracking costs, and providing updates on project financials.
Prepare and maintain project documentation, including move plans, equipment lists, and communication logs.
Communicate and coordinate with stakeholders, including lab staff, facility managers, and IT teams, to ensure a smooth transition during the move.
Collaborate with cross-functional teams to handle equipment disconnection, reconnection, and testing during the relocation process.
Assist in the coordination of facility preparations for laboratory moves, including utilities setup, furniture installation, and safety measures.
Support in managing project risks and resolving any issues or concerns that arise during the relocation process.
Provide assistance and support to lab staff in navigating the transition and settling into the new laboratory space.
Ensure compliance with project schedules, timelines, and quality standards for laboratory moves.