Project Coordinator -- IRA Programs

APTIM • Oakdale, MN

4h • $26 - $29

About The Position

APTIM's Energy Transition team is seeking a highly organized and
solutions-oriented Program Coordinator to support the planning and daily
operations of Focus on Energy's IRA Home Energy Rebate programs, which are part
of Wisconsin's statewide energy efficiency and renewable energy offerings. This
role is ideal for someone who thrives in a collaborative environment, has a
passion for energy efficiency and electrification, and enjoys managing the
details that help large public programs run smoothly.

APTIM's Energy Transition team is a recognized leader in the marketplace. Our
technical experts deliver highly innovative projects and complex client
solutions providing the full breadth of energy solutions including energy
management, carbon management, smart energy infrastructure, distributed energy
resources (DER), and carbon-free mobility solutions. Our consultants proactively
collaborate with clients to define and implement strategies and campaigns around
key business drivers, with the primary focus of finding and delivering
high-impact projects exceeding expectations and meeting the unique needs for our
clients.

As a key member of the program operations team, the Program Coordinator will
support planning and delivery efforts across the Home Energy Rebate programs.
Working under the direction of the Associate Program Manager, this role will
help manage program logistics, track deliverables, coordinate with
implementation partners, and contribute to ongoing program improvements. The
Program Coordinator will also work with marketing, outreach, and technical teams
to help ensure program activities are aligned, timely, and effective.

Requirements

• High school degree or associates from an accredited two-year college or equivalent work experience.
• 1-2 years' application processing and/or quality control
• Effective communication skills, experience with client engagement and coordination.
• Experience with Microsoft Office, CRM systems and tracking systems.
• Quantitative and analytic capabilities including report writing spreadsheet analysis, and identification of existing or potential problems, and recommend solutions.
• Advanced written and oral communication skills.
• Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
• Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
• Detail-oriented with excellent time management, project management, and follow-through.
• Commitment to fostering a collaborative work environment within the team and the broader organization.
• Willingness to learn new technologies across multiple industries.
• Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
• Must be a self-starter, organized and have an ability to manage competing priorities with established deadlines.
• Commitment to fostering a collaborative work environment within the team and broader organization.
• Proficient in Microsoft Office software -- Excel, Word, PowerPoint, Outlook, and SharePoint.

Nice To Haves

• 1+ years' experience in the energy efficiency or electrification industries.
• Four years of previous office experience.
• Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for-profit and non-profit organizations, utilities, multifamily properties, and others.
• Ability to speak additional languages.

Responsibilities

• Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
• Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
• Maintain, update, and add entries to the system databases accurately.
• Develop, maintain, and engage with customers and contractors through email and in/outbound calling and updating program databases as needed.
• Develop relationships with program partners to identify and address their needs from the Program to provide information to the program managers.
• Follow escalation processes and directly assist in the resolution of issues.
• Commitment to fostering a collaborative work environment within the team and broader organization.
• All other duties as assigned.
• Ensuring compliance with all APTIM quality and safety policies as well as all OSHA regulations.

Benefits

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 401(k) Guide [https://aptim.makeityoursource.com/getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf] APTIM - Helpful Documents [https://aptim.makeityoursource.com/helpful-documents]

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED