Project Coordinator III

Delaware Nation Industries • Atlanta, GA

1d

About The Position

DNI is seeking a highly organized and proactive Project Coordinator to support the Communications & Program Strategy Accountability Offices. This role is critical in ensuring seamless executive operations, coordinating high-level administrative functions, and supporting strategic communication initiatives, including seminars, campaigns, and public health outreach efforts. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and excels at managing competing priorities while maintaining confidentiality.
Executive & Administrative Support
Manage and coordinate executive calendars, ensuring efficient scheduling and resolution of conflicts.
Plan, schedule, and support meetings, including logistics, virtual platform setup, and technical coordination.
Prepare, review, and distribute reports, presentations, and executive communications.
Maintain organized electronic filing systems, including document management within SharePoint.
Coordinate travel, meeting logistics, and ensure proper archiving of materials.
Manage administrative functions such as supply coordination, distribution lists, and internal communications.
Serve as a central point of contact for leadership, ensuring clear and timely communication.
Develop and refine standard operating procedures (SOPs) to improve efficiency and workflow.
Seminar & Event Coordination
Develop and distribute promotional materials for seminars across multiple platforms.
Create slides for CDC building monitors.
Develop seminar reminders for the PHIC Pulse newsletter.
Draft communications for platforms such as WFW Newsletter, CDC Today, and event calendars for leadership approval.
Manage and maintain seminar presentation slide decks.
Facilitate interactive Q&A sessions following seminars to enhance participant engagement.
Coordinate "test run" meetings with presenters, communications teams, and Office of Science stakeholders to ensure readiness.
Campaign & Communications Management
Lead planning and execution of PHIC Emergency Response and Preparedness campaigns (May, September, and additional periods as needed).
Develop and submit campaign-related articles for PHIC Pulse.
Create promotional materials including flyers, emails, and newsletters.
Coordinate with administrators to develop training registration links within the HHS Learning Portal.
Update and manage SharePoint sites by archiving outdated materials, refreshing links, and publishing new campaign content.
Collaborate with communications leads to finalize messaging and materials.
Plan and execute campaign promotional timelines, including rollout of materials at least one month prior to training events.
Ensure instructors have appropriate access to CDC systems for training delivery.
Manage campaign preparation timelines, with promotional development typically requiring 2–3 weeks.

Requirements

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: 3–5 years of experience in executive administrative support, office management, or a related role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, Zoom, and SharePoint or similar document management systems.
• Organizational Skills: Strong ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication skills with the ability to produce professional correspondence.
• Problem-Solving Skills: Demonstrated ability to identify issues and implement effective solutions.
• Interpersonal Skills: Ability to collaborate effectively with leadership, stakeholders, and cross-functional teams.

Nice To Haves

• Experience supporting executive leadership within a public health or government environment.
• Familiarity with public health initiatives, program evaluation, and federal or agency protocols.
• Experience coordinating large-scale communications campaigns, seminars, or training programs.

Responsibilities

• Manage and coordinate executive calendars, ensuring efficient scheduling and resolution of conflicts.
• Plan, schedule, and support meetings, including logistics, virtual platform setup, and technical coordination.
• Prepare, review, and distribute reports, presentations, and executive communications.
• Maintain organized electronic filing systems, including document management within SharePoint.
• Coordinate travel, meeting logistics, and ensure proper archiving of materials.
• Manage administrative functions such as supply coordination, distribution lists, and internal communications.
• Serve as a central point of contact for leadership, ensuring clear and timely communication.
• Develop and refine standard operating procedures (SOPs) to improve efficiency and workflow.
• Develop and distribute promotional materials for seminars across multiple platforms.
• Create slides for CDC building monitors.
• Develop seminar reminders for the PHIC Pulse newsletter.
• Draft communications for platforms such as WFW Newsletter, CDC Today, and event calendars for leadership approval.
• Manage and maintain seminar presentation slide decks.
• Facilitate interactive Q&A sessions following seminars to enhance participant engagement.
• Coordinate "test run" meetings with presenters, communications teams, and Office of Science stakeholders to ensure readiness.
• Lead planning and execution of PHIC Emergency Response and Preparedness campaigns (May, September, and additional periods as needed).
• Develop and submit campaign-related articles for PHIC Pulse.
• Create promotional materials including flyers, emails, and newsletters.
• Coordinate with administrators to develop training registration links within the HHS Learning Portal.
• Update and manage SharePoint sites by archiving outdated materials, refreshing links, and publishing new campaign content.
• Collaborate with communications leads to finalize messaging and materials.
• Plan and execute campaign promotional timelines, including rollout of materials at least one month prior to training events.
• Ensure instructors have appropriate access to CDC systems for training delivery.
• Manage campaign preparation timelines, with promotional development typically requiring 2–3 weeks.

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees