Project Coordinator II

Barge Design Solutions • Hoover, AL

79d

About The Position

Barge Design Solutions is seeking an experienced Project Coordinator to provide comprehensive project and administrative support across a range of project types and sizes. Reporting to the Project Coordination Manager, this role will manage full coordination activities and contract administration while supporting multiple Project Managers across diverse portfolios. Based in our Birmingham, AL office, the Project Coordinator will also play a key role in overseeing general office administrative functions and ensuring smooth day-to-day operations.

Requirements

• High School diploma or GED. Bachelor's degree preferred.
• 2-5 years of relevant project coordination experience or comparable project administration experience.
• Advanced proficiency in Microsoft Office Suite.
• Comprehensive knowledge of document management systems.
• Proficiency in project management software (BST, SharePoint, ACC).
• Advanced Microsoft Office skills, particularly Excel.
• Knowledge of construction/engineering processes and terminology.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal and client communication skills.
• Ability to work in a fast-paced, multi-project environment.
• Detail-oriented with strong follow-through capabilities.
• Strong organizational and communication skills.
• Proven ability to manage multiple projects simultaneously.

Responsibilities

• Responsible for document control, filing, scanning, and hard copy creation.
• Support meeting coordination and communication tasks on projects.
• Administer Quality Management on projects.
• Provide contract & procurement administration support.
• Responsible for specification & technical documentation maintenance.
• Responsible for subcontractor invoice processing for vendor payments.
• Responsible for RFI & Submittal Management processes.
• Project reporting and documentation compilation.
• Enter fee proposals in fee review tool and support proposal fee development by maintaining templates and tracking input requests.
• Enter estimate to completes in BST.
• Track the percentage complete against budget hours/costs.
• Support earned value tracking tool maintenance (if used), document scope changes and setup project/budget and enrollment in BST.
• Maintain PM documentation: Project management plan updates, Risk register entries, Change log maintenance.
• Action item tracking.
• Develop schedule and updates and enter resource planning activities in eResource/BST.
• Perform other duties as assigned.

Benefits

• Employee-owned company with over 550+ people.
• Ranked on Engineering News-Record (ENR)'s Top 500 Design Firms.
• Ranked on Architectural Record's Top 300 Architecture Firms.
• Certified Great Place To Work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees