Project Coordinator II

Mass General Brigham•Boston, MA

4d•$22 - $31•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The MGB Department of Psychiatry Vice Chair and Associate Chiefs (VC/AC) for Research oversee a large faculty conducting research on brain diseases and brain health, with a joint goal of improving well-being for people with these disorders. The Department is seeking a Project Coordinator who will facilitate the VC/AC projects that support all aspects of research in the Department. The Project Coordinator will be responsible for helping with ongoing efforts including organizing communication with research faculty via newsletters and surveys; organizing and supporting research meetings and retreats; organizing mentorship programs; and supporting related departmental efforts. They will contribute to new initiatives aimed at, for example, increasing sources of research funding and generating resources for investigators. They will work with other project coordinators and project managers in the department, clinical research coordinators, and departmental administrative staff. This is not a role that requires patient interaction, but there may be opportunities for such interaction via clinical research depending on the interest of the applicant. We are seeking a Project Coordinator with excellent interpersonal, communication, teamwork, writing, and organizational skills. Our ideal candidate has prior experience in some aspects of clinical or basic and translational research. We highly value experience and comfort of working with a range of colleagues and individuals from a variety of different backgrounds. Availability to work in-person is required, but a hybrid schedule may be arranged. Summary: Responsible for coordinating large-scale and/or multiple project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Organizes reporting, plans meetings, and provides updates to project managers. Provides guidance and support to other team members.

Requirements

Bachelor of Science
Project support or administrative experience 3-5 years required
Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
Basic financial/accounting skills.
Strong oral and written communication skills.
Knowledgeable of basic business administrative principles and project management best practices.
Exceptional verbal, written, and presentation skills.
Ability to work effectively both independently and as part of a team.
Competency in Microsoft applications, including Word, Excel, and Outlook.
Ability to work on tight deadlines.
Knowledge of file management and other administrative procedures.

Responsibilities

Implementation of projects determined by the vice chair and associate chiefs, which may include collection of surveys, preparation of protocols or standard operating procedures, tracking applications, and digital health assessments.
Support engagement of departmental faculty, staff, and trainees.
Monitor research administration communication channels
Field questions from departmental faculty and staff when referred by VC/ACs, and assist in finding answers
Manage and curate resources for investigators (e.g., key forms/protocols)
Administer surveys to members of department via electronic applications (i.e. REDCap)
Conduct literature and library searches
Use software programs to generate graphs, tables, charts for project updates, newsletters, and presentations
Perform administrative support duties as required.
Attend individual and team meetings.
Maintains and monitors multiple project plans, project schedules, work hours, budgets, and expenditures.
Organizes, attends, and participates in stakeholder meetings.
Documents and follows up on important actions and decisions from meetings.
Prepares necessary presentation materials for meetings.
Ensures project deadlines are met
Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assess project risks and issues and provide solutions where applicable.
Create a project management calendar to fulfill each goal and objective.
Conducts research, maintains data in systems, and provides reports to support projects.