Project Coordinator I

U.S. Engineering • Holly Ridge, LA

12d • $24 - $29

About The Position

The Project Coordinator is responsible for coordinating, through partnership with Project Managers and other project team members, all clerical and administrative support functions for projects within the designated region. May assist in all phases of the projects, from procurement through close out.

Principal Duties and Accountabilities:
Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects – from procurement through job close out.
Create, maintain and/or control all project documentation. Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
Write, edit, or transcribe general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
Monitor and document project status and other project information for current, bidding, and targeted projects, via the company’s Intranet operations portal (NEST), company accounting system or other tracking mechanisms.
Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors. Maintain ongoing communication related to project, respond to inquiries, seek information and provide information as necessary to ensure the smooth administration of each job.
Utilize company accounting system to enter or update project data and other pertinent information.
May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
Provide reception support and other administrative tasks as needed.
Set up and manage Procore and Bluebeam sessions.
Keeping contract documentation – RFI, Submittals and drawings organized and current on Procore.
Assist with submittal procurement and product procurement/tracking.
Vendor RFP facilitation
WBS and Work pack tracking.
Building and maintaining internal and external relationships

Job Scope:
The Project Administrator may be responsible for administration of a single project, multiple projects, or all projects within an assigned division – depending on project scope, project location or other considerations. As such, the Project Administrator may report to a single Project Manager or may report to multiple PMs and/or a Regional Vice President of Operations.

Management Responsibility:
X Individual Contributor – no subordinates.

Education & Experience:
High School Diploma or equivalency (GED) required.
Business School or general business administration coursework may be beneficial.
Minimum of two years administrative support or clerical experience required.
Experience in construction industry project administration highly preferred.

Requirements

• High School Diploma or equivalency (GED) required.
• Minimum of two years administrative support or clerical experience required.
• Must possess at least Intermediate level proficiency in MS Office Suite: Word, Excel, and PowerPoint.
• Accuracy with data entry utilizing accounting system.
• Sharp attention to detail and superior organizational skills.
• Ability to be flexible and adapt to shifting priorities.
• Excellent communication and writing skills.
• Ability to develop and foster effective professional relationships, internally and externally.
• Excellent time management skills, combined with keen sense of urgency to deliver results and meet project deadlines, etc.

Nice To Haves

• Business School or general business administration coursework may be beneficial.
• Experience in construction industry project administration highly preferred.
• General knowledge of construction industry and various construction documents is preferred.

Responsibilities

• Assist Project Managers with various clerical and administrative functions associated with any or all phases of U.S. Engineering projects – from procurement through job close out.
• Create, maintain and/or control all project documentation.
• Coordinate the distribution of job documents to both internal and external parties, as necessary or as appropriate per company procedures.
• Write, edit, or transcribe general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, subcontract agreements, etc.
• Monitor and document project status and other project information for current, bidding, and targeted projects, via the company’s Intranet operations portal (NEST), company accounting system or other tracking mechanisms.
• Maintain organized filing system for all project documentation, including ensuring that the operations portal (NEST) is kept current.
• Interface with both internal and external individuals involved in the projects, such as project team members, owners, general contractors, subcontractors, and vendors.
• Maintain ongoing communication related to project, respond to inquiries, seek information and provide information as necessary to ensure the smooth administration of each job.
• Utilize company accounting system to enter or update project data and other pertinent information.
• May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
• Provide reception support and other administrative tasks as needed.
• Set up and manage Procore and Bluebeam sessions.
• Keeping contract documentation – RFI, Submittals and drawings organized and current on Procore.
• Assist with submittal procurement and product procurement/tracking.
• Vendor RFP facilitation
• WBS and Work pack tracking.
• Building and maintaining internal and external relationships

Benefits

• Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off.
• An industry-leading benefits package including health, dental, and vision plans, matching retirement contributions, and matching 529 contributions all add to your bottom line.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees