Project Coordinator - Hybrid

Let's Pave • FL

103d • $54,550 - $79,206

About The Position

Our Project Coordinator is responsible for managing and supporting the network of subcontractors, vendors, and service providers essential to project execution and company operations. This role involves coordinating with subcontractors, ensuring compliance with contract terms, monitoring performance, and fostering strong professional relationships. Working with the Sourcing team, the Project Coordinator coordinates with the Project Management team in optimizing subcontractor performance, ensuring high-quality outcomes, and maintaining effective communication between all parties involved.

Requirements

• 1-3+ years of experience in a support role with a construction or related field.
• Bachelor’s degree or commensurate work experience.
• Basic knowledge of construction or project management practices is a plus.
• Ability to manage project management timelines.
• Open-minded with a passion for learning or applying a wide range of skills within a project management structure.
• Experience in Asphalt and/or Concrete, a plus.
• Proficient in Microsoft Word, Excel and Power Point.
• Experience in NetSuite, a plus.

Responsibilities

• Assist in the recruitment and onboarding of new subcontractors and service providers, ensuring they meet company standards and project requirements.
• Regularly assess subcontractors’ performance against contract terms, quality standards, and project specifications, addressing any issues or deviations promptly.
• Ensure subcontractors comply with relevant regulations, safety standards, and company policies. Conduct audits and inspections as necessary to maintain compliance.
• Act as a liaison between Subcontractors, Sourcing and Project Management teams, facilitating smooth communication and coordination to ensure project goals are met.
• Address and resolve any subcontractor-related issues or conflicts that arise during the course of a project, working collaboratively with all parties involved.
• Maintain accurate records of subcontractor performance, contracts, and communication. Ensure all necessary documentation is completed and filed correctly.
• Conduct regular performance reviews of subcontractors, providing feedback and recommendations for improvement where needed.
• Working closely with the Project Managers, monitor the quality of subcontractor work, ensuring it meets the company’s standards and project requirements. Implement corrective actions if quality issues arise.
• Aids in coordination with the Sourcing team, assist in preparing and submitting reports on subcontractor performance, compliance, and any issues or incidents.
• Provides coordination efforts with the Project Managers and Sourcing Team, ensure databases and records related to subcontractors are maintained including contact information, performance metrics, and compliance status.
• Maintain close, positive working relationships with all staff and colleagues.
• Represent the company favorably to customers and vendors at all times.
• Follow existing procedures, including accounting procedures, and provide feedback for improvement whenever possible.
• Be willing to 'step up' to positively lead colleagues and subordinates.
• Perform ad-hoc projects and other duties as assigned.
• Participate in required training and certifications to stay current with industry standards and company practices.

Benefits

• Medical, dental, and vision insurance
• Company-covered life insurance with optional buy-up for additional coverage
• 401(k) plan with company match
• Unlimited paid time off (PTO) starting day one of employment
• Hybrid work environment
• Employee growth and development program to support your career advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees