Project Coordinator (Estimating)

Ainsworth Inc • Hampden Township, PA

51d

About The Position

If you thrive in a team-oriented workplace that challenges your skills, to drive
your career development, embraces diversity and rewards innovation, with
competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary:

The Estimating Coordinator will support the Estimating department with the daily
administrative tasks involved with business generation.

Requirements

• Minimum high school diploma or equivalent required; associate/bachelor’s degree a plus.
• 2+ years of office experience preferred.
• Proficiency in Microsoft Office Suite.
• Able to multitask, prioritize, and manage time efficiently.
• Excellent professionalism, communication, detail oriented, and organizational skills. Strong writing skills and familiarity with Excel are necessary.
• Ability to work independently and within a team.
• Flexibility and willingness to learn.

Nice To Haves

• Prior experience working in the construction industry and with Quotesoft/Trimble/BuildingConnect/Pipeline/Viewpoint/Vista/Avetta/ISNetWorld/ConstructConnect a plus.

Responsibilities

• Assist estimators by setting up digital and physical files; maintain electronic and hard copy filing systems, ensuring documents are organized and easily accessible.
• Identify and prepare documents to accompany formal proposals.
• Review all final client documentation to ensure completion and accuracy.
• Respond to bid invitations and other inquiries as directed by estimators.
• Submit customer pre-qualifications and maintain compliance.
• Conduct estimate tracking and prepare weekly reports.
• Compile proposal presentation items to be presented to customers.
• Maintain and update spreadsheet templates; monitor for user-introduced errors.
• Obtain necessary estimating documentation when a contract is received for the contract administrators.
• Maintain the material pricing and labor database. Coordinate with vendors to add new products into database. Maintain the bid invitation program of vendors and subcontractors.
• Create templates for presentations and assist with identifying ways to increase productivity.
• Other related duties and projects to assist our Estimating Department.

Benefits

• Comprehensive health, dental and medical benefits, including wellness supports and generous vacation
• Service milestones and peer recognition plus Employee Discounts and Incentives
• Hybrid working models, where applicable
• An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED