Project Coordinator (Design and Construction)

Project Management Advisors • South San Francisco, CA

4d • $70,000 - $90,000

About The Position

Project Management Advisors, Inc. (PMA) is a national real estate advisory firm providing consulting services as the owner's representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry's top professional services firms, including being named to Engineering News-Record top CM firms for the past four years in a row, we partner with our clients as their unbiased advocate to provide leadership and strategic guidance for increasingly sophisticated real estate needs and challenges, minimizing risk while maximizing outcomes.
Please note that as of December 2025, PMA has merged with Brailsford & Dunlavey.
CREATE YOUR FUTURE WITH PMA
Curious to stimulate your career growth through meaningful mentorship and thoughtful training? Are you interested in collaboration, working as an integral part of a team to deliver complex real estate projects across the country? Are you diligent, enthusiastic, and eager to work with clients having an impact?
Project Management Advisors, Inc. (PMA) is hiring a Project Coordinator for our South San Francisco office. Accelerate both your professional and personal growth by joining our team!
Our Work and Culture
PMA is a national real estate advisory firm providing consulting services as the owner’s representative, meeting sophisticated real estate needs across a diversity of markets and project types. Recognized among the commercial real estate industry’s top professional services firms, including being named to Engineering News-Record Top Lists for three years in a row, PMA is headquartered in Chicago with offices in Austin, Los Angeles, New York, Orlando, Tampa, San Diego, and San Francisco.
We know that where you work matters. The people on your team. The culture of the environment. The client and project opportunities. The potential for learning, growth, and evolution. These all impact the quality of your work and the quality of your life. We get it.
Fit is critical for you and for us. That’s why we’re curious to learn about you and to help you discern if a career with PMA is a good fit for you, your values, and your goals.

Your Role
As a Project Coordinator, you are a highly skilled organizer who coordinates people’s feedback and schedules, while assuring timely processing and tracking of key deliverables in support of the project management team. As a task manager, you offer superb attention to detail, working under minimal supervision while demonstrating proactive and reliable support. Some of the ways you will support our projects:
• You have a Bachelor’s degree or higher and 3+ years of experience in related industries such as AEC.
• You provide account administrative support, including: coordinating requests for client equipment, email accounts, and badges both for the internal team and vendors/subcontractors, as requested for projects.
• You troubleshoot as needed to support the team’s success.
• You assist with budgets for projects and programs, including real estate, financing, soft costs, hard costs, and equipment.
• You manage an accurate and timely monthly invoicing review and approval process.
• You responsibly follow up with vendors and consultants with regard to invoice corrections and backup documentation.
• You create and maintain Excel files for tracking invoices, change orders, contracts, and insurance certificates.
• You review contracts in coordination with Legal and Project Managers, including processing final contracts for execution and tracking approval progress.
• You manage contract administration of consultants, contractors, and vendors and ensure compliance with insurance requirements.
• You assist with the project closeout, including the designer and builder’s contracts, deductive change orders, and determining final project costs.
• You schedule and organize project meetings, conference calls, and appointments as needed by the Project Management team.
• You attend meetings as requested by the Project Management team and take meeting minutes, and provide action items.
• You coordinate, update, and distribute project documents, reports, and deliverables to internal and external stakeholders.
• You upload to a cloud-based file hosting site all project files using established project naming and organization standards.
• You develop or assist with the enhancement of Program and Project quality control and reporting systems, with the focus placed on increasing levels of detail for Executive Summary to Detailed Analysis covering Status, Cost, Schedule, and Open Items for the program projects.
• You have a rudimentary knowledge of project management processes and understand the basics of the Owner’s Rep/Developer industry.
• You have demonstrated knowledge and understanding of project controls, project management, construction documentation, and sequencing

Requirements

• You have a Bachelor’s degree or higher and 3+ years of experience in related industries such as AEC.
• You have a rudimentary knowledge of project management processes and understand the basics of the Owner’s Rep/Developer industry.
• You have demonstrated knowledge and understanding of project controls, project management, construction documentation, and sequencing
• You are a motivated self-starter with a positive attitude.
• You operate with a high level of personal integrity and business ethics, thriving in a collaborative team environment
• You possess the ability to multitask and stay in front of project changes, including staying abreast of project details and scope changes.
• You produce quality work products in a fast-paced environment while making changes in stride.
• You are highly organized and reliable with excellent attention to detail.
• You have excellent verbal and written communication skills.
• You have strong interpersonal skills (i.e., high emotional intelligence).
• You exercise enthusiasm and curiosity, committed to seeking creative solutions.
• You practice diligence and discipline to refine options into the optimal result.
• You exude confidence and courage to cultivate yourself as a leader.
• You value fairness, understanding that it is fundamental to transparency and consensus building.

Responsibilities

• Provide account administrative support, including: coordinating requests for client equipment, email accounts, and badges both for the internal team and vendors/subcontractors, as requested for projects.
• Troubleshoot as needed to support the team’s success.
• Assist with budgets for projects and programs, including real estate, financing, soft costs, hard costs, and equipment.
• Manage an accurate and timely monthly invoicing review and approval process.
• Responsibly follow up with vendors and consultants with regard to invoice corrections and backup documentation.
• Create and maintain Excel files for tracking invoices, change orders, contracts, and insurance certificates.
• Review contracts in coordination with Legal and Project Managers, including processing final contracts for execution and tracking approval progress.
• Manage contract administration of consultants, contractors, and vendors and ensure compliance with insurance requirements.
• Assist with the project closeout, including the designer and builder’s contracts, deductive change orders, and determining final project costs.
• Schedule and organize project meetings, conference calls, and appointments as needed by the Project Management team.
• Attend meetings as requested by the Project Management team and take meeting minutes, and provide action items.
• Coordinate, update, and distribute project documents, reports, and deliverables to internal and external stakeholders.
• Upload to a cloud-based file hosting site all project files using established project naming and organization standards.
• Develop or assist with the enhancement of Program and Project quality control and reporting systems, with the focus placed on increasing levels of detail for Executive Summary to Detailed Analysis covering Status, Cost, Schedule, and Open Items for the program projects.

Benefits

• Being part of a respected company with high-caliber clients and projects.
• A workplace that is values-based and consciously practices its values every day
• A culture that respects work/life balance.
• Competitive salary and bonus program.
• Formal and informal training, leadership development, mentoring programs, and other opportunities for growth and advancement.
• Quality benefits including medical, dental, vision, life, and disability insurances, education reimbursement, and much more.
• 401(k) plan with employer match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level