Project Coordinator (Construction Liaison) - LaVergne, TN

Pool and Spa Depot•La Vergne, TN

1d•$18 - $20

About The Position

We are seeking a highly organized and proactive Project Coordinator Specialist to serve as a key liaison between Sales and Construction. This role is responsible for ensuring a smooth transition from contract signing through permitting and pre-construction, helping keep projects moving efficiently by coordinating documentation, driving timelines, and maintaining communication across all stakeholders.

Requirements

3+ years of experience in a coordination, administrative, or operations role (construction industry preferred)
Experience with permits, documentation, or project coordination is strongly preferred
Strong organizational skills with the ability to manage multiple tasks and deadlines
Proven ability to follow up consistently and drive tasks to completion across multiple stakeholders
Excellent communication and customer service skills
Comfortable working in a fast-paced, hands-on environment with shifting priorities
Basic proficiency with systems/tools (CRM, scheduling tools, or similar platforms)
Valid driver's license and clean driving record required

Responsibilities

Serve as the main point of contact between Sales and Construction teams after contract signing
Introduce yourself to customers within 1–2 days and guide them through next steps in the process
Gather and manage all documentation required for permit submission
Coordinate with engineers, municipalities, and internal teams to move permits forward
Track permit progress and follow up consistently to ensure timely approvals
Ensure permits are properly closed after project completion
Drive progress across all stages of the pre-construction process and identify potential delays
Maintain visibility on all active projects and provide weekly status updates
Support coordination across teams to ensure timelines and deliverables are met
Provide a high level of customer service by communicating updates and addressing questions