Project Coordinator - Clinical Education

IU Health•Indianapolis, IN

5d•Hybrid

About The Position

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Academic Affairs Administration team in the role of Project Coordinator – Clinical Education. We are seeking a highly organized, detail‑oriented, and adaptable coordinator to support onboarding and training efforts for physicians, residents, and advanced practice providers across IU Health. This role provides essential coordination for quality & safety training, controlled substance prescribing education, and other clinical onboarding activities. With a strong emphasis on communication, data management, and cross‑functional collaboration, the Project Coordinator plays an important role in preparing hundreds of new physicians and residents each year to practice safely and effectively within IU Health. This role supports Clinical Education operations within Academic Affairs Administration, including: Physician onboarding coordination Collaboration with IU Health Medical Group Scheduling and facilitating resident training sessions Managing logistics for Quality & Safety and Controlled Substance Prescribing training Supporting onboarding for 450+ residents who start each June The Project Coordinator acts as a key operational partner, helping to manage timelines, classroom coordination, communication, spreadsheets, and data systems to ensure training runs smoothly and consistently. Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana’s largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation’s healthiest states. Indiana University Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system’s programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana. Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status. Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care. IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report. A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all. With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence. At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development. Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states. Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

Requirements

Bachelor's degree in related field or equivalent years of experience required.
Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
0–3 years of experience is required.
Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).

Nice To Haves

Experience with matrix organization and complex work environment a plus.
Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.

Responsibilities

Coordinate onboarding activities for physicians, residents, and advanced practice providers.
Manage logistics for Quality & Safety training, including class assignments, rosters, materials, and attendance tracking.
Serve as a second set of hands in the classroom during large training events and orientations.
Support controlled substance prescribing education sessions.
Partner closely with IU Health Medical Group to schedule onboarding timelines, confirm attendance, and communicate instructions.
Communicate directly with physicians and clinical trainees regarding training schedules and requirements.
Prepare and send agendas, reminders, updates, and follow‑ups to participants and leaders.
Manage training spreadsheets, class assignments, tracking data, and database updates.
Utilize Excel and other systems to organize large volumes of training information.
Support reporting to leadership and ensure accuracy of records.
Work in a highly collaborative environment with educators, clinical leaders, coordinators, and administrative partners.
Support departmental initiatives and project activities as needed.
Assist other coordinators on the team and contribute to shared team goals.