Project Coordinator - Bids

Sodexo•Pflugerville, TX

1d•Remote

About The Position

InReach is seeking a Project Coordinator - Bids The Project Coordinator - Bids is responsible for project‑managing the end‑to‑end bid and rebid process for the business. This includes ensuring all RFPs and renewal bids progress in a timely, structured, and coordinated manner across key cross‑functional groups such as Sales, Account Management, Finance, Operations, Legal, and Marketing.This position does not involve selling or negotiating deals; instead, it focuses on process discipline, governance, risk management, and cross‑functional coordination to improve win rates, cycle time, and execution quality Remote role What You'll Do Bid & Rebid Project Management Own the end‑to‑end project management of all bids, rebids, and major proposal responses. Create and maintain standardized timelines, milestones, and deliverables. Coordinate kickoffs, working sessions, and review meetings. Ensure all bid materials are timely, compliant, and aligned with internal strategy. Track status of all active bids and provide leadership updates. Cross‑Functional Coordination Act as the central point of coordination across Sales, Account Management, Finance, Operations, Legal, and Marketing/PDC. Escalate delays, conflicts, or issues and facilitate resolution. Pipeline Tracking & Reporting Maintain a centralized tracker for all RFPs, rebids, and proposals. Track key data points such as bid status, stage, approvals, submission dates, RFP deadlines, and contract end dates. What We Offer Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include: Medical, Dental, Vision Care and Wellness Programs 401(k) Plan with Matching Contributions Paid Time Off and Company Holidays Career Growth Opportunities and Tuition Reimbursement More extensive information is provided to new employees upon hire. What You Bring Knowledge & Skills Strong knowledge of the RFP process. Excellent follow‑up skills and high attention to detail. Intermediate Excel skills Preferred Qualifications Experience working on all aspects of an RFP, including the technical components and assembling accompanying proposals. Cross‑functional experience with legal, finance, marketing, accounting, etc. Who We Are At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Requirements

Strong knowledge of the RFP process.
Excellent follow‑up skills and high attention to detail.
Intermediate Excel skills
Minimum Education Requirement: Associate's degree or equivalent experience
Minimum Functional Experience: 2 years

Nice To Haves

Experience working on all aspects of an RFP, including the technical components and assembling accompanying proposals.
Cross‑functional experience with legal, finance, marketing, accounting, etc.

Responsibilities

Own the end‑to‑end project management of all bids, rebids, and major proposal responses.
Create and maintain standardized timelines, milestones, and deliverables.
Coordinate kickoffs, working sessions, and review meetings.
Ensure all bid materials are timely, compliant, and aligned with internal strategy.
Track status of all active bids and provide leadership updates.
Act as the central point of coordination across Sales, Account Management, Finance, Operations, Legal, and Marketing/PDC.
Escalate delays, conflicts, or issues and facilitate resolution.
Maintain a centralized tracker for all RFPs, rebids, and proposals.
Track key data points such as bid status, stage, approvals, submission dates, RFP deadlines, and contract end dates.